Purchasing  |  Current Solicitations
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 CURRENT SOLICITATIONS

All bids and proposals are due in the Purchasing Office, 401 McIntire Road, Suite 248, Charlottesville, Virginia 22902 until, but no later than the time and date listed within the solicitation documents.  In the event that the County of Albemarle government offices are closed due to inclement weather and/or emergency situations at the time set aside for a pre-bid/pre-proposal meeting and/or the published bid opening or receipt of proposals, they will default to the next open business day at the same time.

Solicitations are provided online in PDF format for viewing and download.  Bidders/Offerors may click on the solicitation number to obtain a copy.  For questions on a specific solicitation, please call (434) 296-5854 and ask to speak with the buyer listed within the solicitation.

DISCLAIMER:  Information obtained on this website are provided solely as a convenience to potential bidders and offerors, and such bidders or offerors assume all risks associated with using this site.  Additionally, by downloading the solicitations contained herein you hereby agree not to alter the contents of the document in any way.  Electronic responses will not be accepted for IFBs and RFPs.  Further, by downloading the solicitation documents from this site, you agree that you are responsible for obtaining any addenda that may be issued thereafter.

The County of Albemarle encourages vendors to become a registered vendor for the County.  Registration can be accessed at http://bso.albemarle.org/bso/.  Vendors must be registered prior to the award of a contract and/or a purchase order being issued.


Open Procurements
Solicitation Name Provide and Install Room Darkening Shades
Solicitation # RFQ #2017-01264-33 
Posting Date 1/13/2017 
Due Date 1/26/2017 4:00 PM 
 
Solicitation Name Executive Search Services
Solicitation # RFP# 2017-01313-30 
Posting Date 1/9/2017 
Due Date 1/31/2017 3:00 PM 
 
Solicitation Name Grounds Maintenance Services
Solicitation # IFB #2017-02013-31 
Posting Date 1/6/2017 
Pre-Bid/Proposal Conference 1/17/2017 9:00 AM - 401 McIntire Road, Charlottesville, VA 22902, Rm. 246 
Due Date 2/1/2017 3:00 PM 
Addenda Addendum No. 1 posted 1/17/2017 - Revised Pricing Schedule Attached  
 
Solicitation Name Albemarle High School Windows and Exterior Metal Panel Replacement - Phase 2
Solicitation # IFB #2017-01263-26 
Posting Date 12/29/2016 
Pre-Bid/Proposal Conference 1/11/2017 3:00 PM - Albemarle High School, 2775 Hydraulic Road, Charlottesville, VA 22901 
Due Date 1/26/2017 3:00 PM 
Addenda Addendum No. 1 posted 1/6/17
Addendum No. 2 posted 1/13/17
Addendum No. 3 posted 1/20/17 
 
Solicitation Name Term Contracts for Engineering: Civil, Landscape Architecture, Environmental Consulting
Solicitation # RFP #2017-01193-28 
Posting Date 12/22/2016 
Pre-Bid/Proposal Conference 1/4/2017 10:00 AM - Albemarle County Office Building, 401 McIntire Road, Room 241, Charlottesville, VA 
Due Date 1/19/2017 3:00 PM 
Addenda Addendum No. 1 posted 1/4/17
Addendum No. 2 posted 1/13/17 
 
Solicitation Name Stormwater Utility Consulting Services
Solicitation # 2017-01173-27 
Posting Date 12/19/2016 
Due Date 1/17/2017 3:00 PM 
Addenda Addendum No. 1 Posted 1/12/17 
 
Solicitation Name Interior Renovations Albemarle Dept of Fire and Rescue
Solicitation # IFB #2017-11293-21 
Posting Date 11/9/2016 
Pre-Bid/Proposal Conference 11/15/2016 10:00 AM - Fire and Rescue Conference Room - COB 5th Street 
Due Date 11/29/2016 3:00 PM 
Addenda Addendum No.1 posted 11/18/2016
Addendum No. 2 posted 11/23/2016
Notice of Intent to Award Posted 1/12/2017 
 
Solicitation Name Pantops Public Safety Facility
Solicitation # IFB #2017-11223-20 
Posting Date 10/28/2016 
Pre-Bid/Proposal Conference 11/3/2016 10:00 AM - 401 McIntire Road, Room 246, Charlottesville, VA 22902 
Due Date 12/1/2016 3:00 PM 
Addenda Addendum No. 1 Posted 10/28/2016: NOT A MANDATORY PRE-BID
Addendum No. 2 Posted 11/8/2016
Addendum No. 3 Posted 11/16/2016:
New Bid Due Date: 12/1/2016 by 3:00 p.m.
Addendum No. 4 Posted 11/23/2016
Notice of Intent to Award Posted 1/10/2017
 
 
Solicitation Name Design Services; Learning Space Modernization: Classroom Renovation & Furnishings
Solicitation # RFP #2017-11113-22 
Posting Date 10/25/2016 
Due Date 11/11/2016 3:00 PM 
Addenda Addendum 1 posted 11/04/2016 - Proposal due date changed 
Notice of Intent to Award Posted 12/16/16
 
 
Solicitation Name Rescue 8 Renovation/Construction
Solicitation # IFB #2017-11103-18 
Posting Date 10/14/2016 
Pre-Bid/Proposal Conference 10/26/2016 10:00 AM - Rescue 8, 3045 Berkmar Drive, Charlottesville, VA 22901 
Due Date 11/14/2016 3:00 PM 
Addenda Addendum No. 1 Posted 10/28/2016
Addendum No. 2 Posted 11/4/2016
Addendum No. 3 Posted 11/4/2016 - See Addendum 3 Drawings Attachment
Addendum No. 4 Posted 11/9/2016 -
New Bid Due Date: 11/14/2016 at 3:00 p.m. 
 
Solicitation Name Albemarle County Fire Rescue - Marketing Coordinator
Solicitation # RFP #2017-10183-16 
Posting Date 9/29/2016 
Due Date 10/18/2016 3:00 PM 
Addenda Addendum No. 1 posted 10/7/2016 
Award Information Notice of Intent to Award issued 01/09/2017
 
Solicitation Name Radio Communications System
Solicitation # RFP# 2017-10133-14 
Posting Date 8/17/2016 
Pre-Bid/Proposal Conference 8/31/2016 10:00 AM - 401 McIntire Road, Rm. 235, Charlottesville, VA 22902 
Due Date 10/13/2016 3:00 PM 
Addenda Solicitation Spreadsheets Added 8/26/2016
City and County Location Files Added 8/29/2016
Addendum No. 1 posted 8/29/2016
.prj files added 9/02/2016
Addendum No. 2 posted 9/19/2016
New folder of Shape Files added 9/21/2016
Addendum No. 3 posted 9/28/2016
Addendum No. 4 posted 10/20/2016
Addendum No. 5 posted 11/02/2016 
 
Solicitation Name Inmate Commissary Services
Solicitation # RFP # 2017-06283-02 
Posting Date 5/27/2016 
Pre-Bid/Proposal Conference 6/10/2016 9:00 AM - ACRJ; 160 Peregory Ln, Charlottesville, VA 22902 
Due Date 6/28/2016 3:00 PM 
Addenda Addendum No. 1 posted 6/22/2016
Addendum No. 2 posted 6/23/2016
  
Award Information Notice of Intent to Award issued 11/10/2016
 
Solicitation Name Fuels Supply
Solicitation # IFB 2017-06143-01 
Posting Date 5/23/2016 
Due Date 8/30/2016 3:00 PM 
Addenda Addendum No. 1 posted 06/09/2016
Addendum No. 2 posted 06/15/2016
Addendum No. 3 posted 06/16/2016
Addendum No. 4 posted 06/21/2016
Addendum No. 5 posted 06/29/2016
Addendum No. 6 posted 08/23/2016 - Revised bid opening date included
Addendum No. 7 posted 09/02/2016 -
Bid opening date delayed
Addendum No. 8 posted 09/12/2016 - Revised bid opening date included
 
Award Information Bid Tabulation posted 10/04/2016
Notice of Intent to Award issued 10/12/2016
 
Solicitation Name Engineering Design Services for Hollymead Dam Spillway
Solicitation # RFP #2016-06073-89 
Posting Date 5/12/2016 
Pre-Bid/Proposal Conference 5/25/2016 11:00 AM - 401 McIntire Rd. Charlottesville, VA 22902 
Due Date 6/7/2016 3:00 PM 
Addenda Addendum No. 1 posted 5/23/2016
  
Award Information Notice of Intent to Award issued 11/29/2016
 
Solicitation Name Workforce Management System
Solicitation # RFP 2016-03103-49 
Posting Date 2/1/2016 
Pre-Bid/Proposal Conference 2/11/2016 8:00 AM - COB Room 241 
Due Date 3/10/2016 3:00 PM 
Addenda Pre-proposal Conference is Mandatory - proposals will be accepted only from Offerors that attended the conference!
 Addendum No. 1 posted 3/4/2016 
Award Information
Notice of Intent to Award issued 11/28/2016
 
Procurement information files are in Adobe Acrobat format. Get the free Adobe Reader here.

 
Highlights
 
 
 
Contact the Department
Purchasing
401 McIntire Road
Room 248
Charlottesville, VA 22902
434-296-5854
FAX: 434-972-4006
Email the Department