Purchasing  |  Current Solicitations
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 CURRENT SOLICITATIONS

All bids and proposals are due in the Purchasing Office, 401 McIntire Road, Suite 248, Charlottesville, Virginia 22902 until, but no later than the time and date listed within the solicitation documents.  In the event that the County of Albemarle government offices are closed due to inclement weather and/or emergency situations at the time set aside for a pre-bid/pre-proposal meeting and/or the published bid opening or receipt of proposals, they will default to the next open business day at the same time.

Solicitations are provided online in PDF format for viewing and download.  Bidders/Offerors may click on the solicitation number to obtain a copy.  For questions on a specific solicitation, please call (434) 296-5854 and ask to speak with the buyer listed within the solicitation.

DISCLAIMER:  Information obtained on this website are provided solely as a convenience to potential bidders and offerors, and such bidders or offerors assume all risks associated with using this site.  Additionally, by downloading the solicitations contained herein you hereby agree not to alter the contents of the document in any way.  Electronic responses will not be accepted for IFBs and RFPs.  Further, by downloading the solicitation documents from this site, you agree that you are responsible for obtaining any addenda that may be issued thereafter.

The County of Albemarle encourages vendors to become a registered vendor for the County.  Registration can be accessed at http://bso.albemarle.org/bso/.  Vendors must be registered prior to the award of a contract and/or a purchase order being issued.

Open Procurements
Solicitation Name Evaluation Plan for Yancey School Community Center
Solicitation # RFP# 2020-04293-113 
Posting Date 4/9/2020 
Due Date 4/29/2020 3:00 PM 
 
Solicitation Name Gym Floor Refinishing & Sanding
Solicitation # RFP 2020-04293-97 
Posting Date 4/9/2020 
Pre-Bid/Proposal Conference 4/20/2020 10:00 AM - Various Schools 
Due Date 4/29/2020 3:00 PM 
 
Solicitation Name Emergency Award
Solicitation # Forte Payment Systems 
Posting Date 4/7/2020 
Due Date 4/7/2020 3:00 PM 
 
Solicitation Name Emergency Award
Solicitation # Emergency Management Services Internations (EMSI) 
Posting Date 4/7/2020 
Due Date 4/7/2020 3:00 PM 
 
Solicitation Name Voter Registrar Office Tenant Upfit HVAC Equipment
Solicitation # RFQ 2020-04133-116 
Posting Date 4/6/2020 
Due Date 4/13/2020 3:00 PM 
Addenda Addendum One- Posted 4/8/2020 
 
Solicitation Name Emergency Award
Solicitation # ProKlean Services 
Posting Date 4/2/2020 
Due Date 4/2/2020 3:00 PM 
 
Solicitation Name Emergency Award
Solicitation # Ting Fiber 
Posting Date 4/1/2020 
Due Date 4/1/2020 3:00 PM 
 
Solicitation Name Voter Registrar's Office Tenant Upfit
Solicitation # IFB 2020-04223-100 
Posting Date 3/30/2020 
Pre-Bid/Proposal Conference 4/7/2020 10:00 AM - 206 Albemarle Square, Charlottesville, VA 22901 
Due Date 4/22/2020 3:00 PM 
Addenda Addendum No. 1 Posted 3/30/2020
Addendum No. 2 Posted 4/1/2020
Addendum No. 3 Posted 4/1/2020 
 
Solicitation Name Expansion of Broadband Service
Solicitation # RFI 2020-04163-92 
Posting Date 3/27/2020 
Pre-Bid/Proposal Conference 4/9/2020 3:00 PM - Virtual 
Due Date 4/16/2020 3:00 PM 
Addenda Addendum No. 1 Posted 3/30/2020 
 
Solicitation Name Value Engineering Studies
Solicitation # RFP 2020-04293-90 
Posting Date 3/25/2020 
Due Date 4/29/2020 3:00 PM 
 
Solicitation Name Insurance Broker/Agent Services
Solicitation # RFP 2020-04283-94 
Posting Date 3/20/2020 
Due Date 4/28/2020 3:00 PM 
Addenda Addendum No. 1 Posted 4/3/2020 
 
Solicitation Name Seesaw Learning Inc.
Solicitation # Emergency Award 
Posting Date 3/19/2020 
Due Date 3/19/2020 3:00 PM 
 
Solicitation Name Albemarle HS Courtyard Metal Panels-Rebid 2
Solicitation # IFB 2020-03313-103 
Posting Date 3/17/2020 
Pre-Bid/Proposal Conference 3/20/2020 1:00 PM - Albemarle High School 
Due Date 4/2/2020 3:00 PM 
Addenda Addendum No. 1 Posted 3/17/2020
Addendum No. 2 Posted 3/17/2020
Addendum No. 3 Posted 3/20/2020
Addendum No. 4 Posted 3/25/2020 - Bid Due Date Changed
Addendum No. 5 Posted 3/26/2020
Addendum No. 6 Posted 3/27/2020 
 
Solicitation Name Western Albemarle HS Shop Renovation
Solicitation # IFB 2020-03263-85 
Posting Date 3/17/2020 
Pre-Bid/Proposal Conference 3/19/2020 9:00 AM - Western Albemarle High School 
Due Date 4/2/2020 3:00 PM 
Addenda Addendum No. 1 Posted 3/17/2020
Addendum No. 2 Posted 3/19/2020
Addendum No. 3 Posted 3/20/2020
Addendum No. 4 Posted 3/24/2020
Addendum No. 5 Posted 3/26/2020
Addendum No. 6 Posted 3/27/2020 
 
Solicitation Name Rio29 Form-Based Code Review and Scenario Modeling
Solicitation # RFQ 2020-03263-102 
Posting Date 3/17/2020 
Due Date 3/27/2020 3:00 PM 
 
Solicitation Name Jouett & Walton Middle Schools Learning Space Modernization
Solicitation # IFB 2020-04093-99 
Posting Date 3/13/2020 
Pre-Bid/Proposal Conference 3/23/2020 1:30 PM - Jouett Middle School 
Due Date 4/9/2020 3:00 PM 
Addenda Addendum One- Posted 3/23/2020
Addendum Two-Posted 3/24/2020
Addendum Three-Posted 3/24/2020
Addendum Four-Posted 3/30/2020
Addendum Five-Posted 4/2/2020 
 
Solicitation Name Agnor-Hurt and Greer Elementary Schools Restroom Finishes Upgrades
Solicitation # IFB 2020-04073-98 
Posting Date 3/13/2020 
Pre-Bid/Proposal Conference 3/23/2020 9:30 AM - Agnor-Hurt Elementary School 
Due Date 4/7/2020 3:00 PM 
Addenda Addendum One- Posted 3/18/2020
Addendum Two-Posted 3/23/2020
Addendum Three-Posted 3/24/2020
Addendum Four- Posted 3/27/2020
Addendum Five- Posted 4/2/2020 
 
Solicitation Name Emergency Award
Solicitation # Red Hill Building Services and Janitorial Services of Virginia 
Posting Date 3/12/2020 
Due Date 3/12/2020 3:00 PM 
 
Solicitation Name Red Hill ES Gym Addition & Renovation - Part 2
Solicitation # IFB 2020-03123-57 
Posting Date 3/11/2020 
Pre-Bid/Proposal Conference 3/24/2020 3:00 PM - Red Hill Elementary School 
Due Date 4/9/2020 2:00 PM 
Addenda Addendum No. 2 Posted 1/10/2020
Addendum No. 3 Posted 3/27/2020
Addendum No. 4 Posted 4/03/2020 - Bid Date Changed 
 
Solicitation Name Emergency Award
Solicitation # Hathaway 
Posting Date 3/6/2020 
Due Date 3/6/2020 3:00 PM 
 
Solicitation Name Henley and Burley Panel Upgrades and Jouett Switchgear.pdf (Re-bid)
Solicitation # IFB 2020-03173-101 
Posting Date 3/6/2020 
Due Date 3/19/2020 3:00 PM 
Addenda Addendum No. 1 Posted 3/16/2020 - Bid Date Changed 
Award Information Notice of Intent to Award Posted 3/27/2020
 
Solicitation Name USFA O-35 Type 3 All-Hazards Incident Management Team Introduction Course
Solicitation # RFQ#2020-03173-93 
Posting Date 3/2/2020 
Due Date 3/17/2020 3:00 PM 
Addenda Addendum One-Posted 03/16/2020 
 
Solicitation Name Summer 2020 Roofing Projects
Solicitation # IFB# 2020-03173-86 
Posting Date 2/25/2020 
Pre-Bid/Proposal Conference 3/3/2020 9:00 AM - Walton MS 9:00 AM-Woodbrook MS 10:30 AM-Albemarle HS 11:30 AM 
Due Date 3/17/2020 3:00 PM 
Addenda Addendum One-Posted 03/04/2020
Addendum Two-Posted 03/12/2020
Addendum Three-Posted 03/16/2020 
Award Information Notice of Intent to Award-Posted 03/30/2020
 
Solicitation Name Emergency Award
Solicitation # Soliant Health, Inc. 
Posting Date 2/21/2020 
Due Date 2/21/2020 3:00 PM 
 
Solicitation Name School Bus Stop Arm Camera Technology
Solicitation # RFI 2020-03203-50 
Posting Date 2/21/2020 
Due Date 3/20/2020 3:00 PM 
 
Solicitation Name Jack Jouett Middle School Cafeteria Serving Equipment
Solicitation # RFQ 2020-03103-87 
Posting Date 2/19/2020 
Due Date 3/10/2020 3:00 PM 
Addenda Addendum One-Posted 03/05/2020 
 
Solicitation Name Henley Backup Generator
Solicitation # 2020-03123-71 
Posting Date 2/18/2020 
Pre-Bid/Proposal Conference 2/24/2020 2:30 PM - Henley Middle School -5880 Rockfish Gap Turnpike, Crozet, Virginia, 22932 
Due Date 3/12/2020 3:00 PM 
Addenda Addendum One- Posted 3/5/2020 
Award Information NOIA-Posted 3/19/2020
 
Solicitation Name Project-Based Voucher Program
Solicitation # 2020-03313-84 
Posting Date 2/14/2020 
Due Date 3/31/2020 3:00 PM 
Addenda Addendum One- Posted 3/25/2020 
 
Solicitation Name Food Service Equipment Upgrades
Solicitation # IFB 2020-03033-74 
Posting Date 2/7/2020 
Pre-Bid/Proposal Conference 2/18/2020 9:00 AM - Brownsville Elementary School 
Due Date 3/5/2020 3:00 PM 
Addenda Addendum No. 1 Posted 02/24/2020
Addendum No. 2 Posted 02/28/2020 - Change of Bid Date 
Award Information Notice of Intent to Award Posted 03/12/2020
 
Solicitation Name AHS HVAC & Waste Water Pumps Upgrade
Solicitation # IFB 2020-03043-70 
Posting Date 2/4/2020 
Pre-Bid/Proposal Conference 2/11/2020 11:00 AM - Albemarle High School 
Due Date 3/4/2020 3:00 PM 
Addenda Addendum One-Posted 02/18/2020
Addendum Two-Posted 02/28/2020 
Award Information Notice of Intent to Award-Posted 03/10/2020
 
Solicitation Name Henley and Burley Panel Upgrades and Jouett Switchgear
Solicitation # IFB 2020-02263-72 
Posting Date 2/4/2020 
Pre-Bid/Proposal Conference 2/12/2020 10:00 AM - Start at Henley MS, travel to Jouet MS, Burley MS 
Due Date 3/2/2020 3:00 PM 
Addenda Addendum No. 1 Posted 2/19/2020
Addendum No. 2 Posted 2/21/20 - Change of Bid Date 
Award Information No Award Posted 3/5/2020
 
Solicitation Name Walton Middle School HVAC Upgrades
Solicitation # IFB 2020-03053-81 
Posting Date 2/4/2020 
Pre-Bid/Proposal Conference 2/21/2020 10:00 AM - Walton Middle School-4217 Red Hill Road, Charlottesville, VA. 22903 
Due Date 3/5/2020 3:00 PM 
Addenda Addendum One- Posted 2/25/2020
Addendum Two- Posted 2/28/2020 
Award Information Notice of Intent to Award- Posted 3/6/2020
 
Solicitation Name Albemarle HS Courtyard Metal Panels - Rebid
Solicitation # IFB 2020-02253-79 
Posting Date 2/3/2020 
Pre-Bid/Proposal Conference 2/10/2020 10:00 AM - Albemarle High School 
Due Date 2/25/2020 3:00 PM 
Addenda Addendum No. 1 Posted 02/12/2020 
Award Information No Award Posted 03/10/2020
 
Solicitation Name Vehicle Maintenance Facility - HVAC Replacement
Solicitation # IFB 2020-02273-73 
Posting Date 2/3/2020 
Pre-Bid/Proposal Conference 2/11/2020 10:00 AM - Vehicle Maintenance Facility 
Due Date 2/27/2020 3:00 PM 
Addenda Addendum No. 1 Posted 02/6/2020
Addendum No. 2 Posted 02/12/2020
Addendum No. 3 Posted 02/20/2020
Addendum No. 4 Posted 02/20/2020 
Award Information Notice of Intent to Award Posted 03/12/2020
 
Solicitation Name Harassment Prevention Training
Solicitation # RFQ 2020-02203-83 
Posting Date 1/31/2020 
Due Date 2/20/2020 3:00 PM 
Addenda Addendum One-Posted 02/14/2020 
Award Information Notice of Intent to Award-Posted 04/06/2020
 
Solicitation Name Professional Development Management System
Solicitation # RFP# 2020-03023-80 
Posting Date 1/31/2020 
Pre-Bid/Proposal Conference 1/31/2020 10:20 AM 
Due Date 3/2/2020 3:00 PM 
Addenda Addendum No. 1 Posted- 2/3/2020
Addendum No. 2 Posted- 2/25/2020 
 
Solicitation Name RFP 2020-03043-64 High Speed Connectivity and Cabling Services
Solicitation # RFP 2020-03043-64 
Posting Date 1/31/2020 
Due Date 3/4/2020 3:00 PM 
Addenda Addendum No. 1 Posted 2/28/2020 
Award Information Notice of Intent to Award Posted 03/12/2020
 
Solicitation Name ALBEMARLE COUNTY PUBLIC SCHOOLS WAHS SOFTBALL FIELDHOUSE
Solicitation # IFB 2020-02193-77 
Posting Date 1/30/2020 
Pre-Bid/Proposal Conference 2/5/2020 10:00 AM - Western Albemarle High School 
Due Date 2/19/2020 3:00 PM 
Addenda Addendum One-Posted 02/10/2020
Addendum Two-Posted 02/11/2020
Addendum Three-Posted 02/18/2020
Addendum Four-Posted 03/05/2020
No Award-Cancelled 
 
Solicitation Name Sole Source Award
Solicitation # Rivanna Conservation Alliance 
Posting Date 1/27/2020 
Due Date 2/6/2020 3:00 PM 
 
Solicitation Name Air Conditioning, Furnace & Vacuum Filters
Solicitation # IFB# 2020-02133-67 
Posting Date 1/23/2020 
Due Date 2/13/2020 3:00 PM 
Addenda Addendum One-Posted 02/07/2020
Addendum Two-Posted 02/14/2020 
Award Information Notice of Intent to Award-Posted 03/13/2020
 
Solicitation Name Accounting Consulting Services
Solicitation # RFP# 2020-02123-76 
Posting Date 1/16/2020 
Due Date 2/12/2020 3:00 PM 
Addenda Addendum One-Posted 02/07/2020
Addendum Two-Posted 02/10/2020
Addendum Three-Posted 02/20/2020 
 
Solicitation Name Arborist Services
Solicitation # IFB# 2020-02063-69 
Posting Date 1/10/2020 
Due Date 2/6/2020 3:00 PM 
Addenda Addendum One-Posted 01/23/2020 
Award Information Notice of Intent to Award-Posted 03/23/2020
 
Solicitation Name Finance Department HVAC Improvement
Solicitation # RFQ 2020-02053-68 
Posting Date 1/9/2020 
Pre-Bid/Proposal Conference 1/16/2020 10:00 AM - County of Albemarle Office Building, 401 McIntire Road Charlottesville, VA 22902 
Due Date 2/5/2020 3:00 PM 
Addenda Addendum One-Posted 01/13/2020
Addendum Two-Posted 01/16/2020 
Award Information Notice of Intent to Award-Posted 02/11/2020
 
Solicitation Name Albemarle HS Courtyard Metal Panels
Solicitation # IFB 2020-01273-52 
Posting Date 1/3/2020 
Pre-Bid/Proposal Conference 1/14/2020 10:00 AM - Albemarle HS: 2775 Hydraulic Road, Charlottesville, VA 
Due Date 1/27/2020 3:00 PM 
Addenda Addendum No. 1 Posted 01/10/2020
Addendum No. 2 Posted 01/15/2020
Addendum No. 3 Posted 01/22/2020 
Award Information No Award Posted 01/29/2020
 
Solicitation Name Red Hill Elementary School Addition and Renovation
Solicitation # IFB# 2020-03123-57/ Part One: Prequalification 
Posting Date 11/26/2019 
Due Date 12/19/2019 3:00 PM 
Addenda Addendum No. 1 Posted 12/4/2019
Addendum No. 2 Posted 1/29/2020 
 
Solicitation Name Snow Removal
Solicitation # RFQ# 2020-12163-55 
Posting Date 11/19/2019 
Pre-Bid/Proposal Conference 12/9/2019 10:00 AM - County of Albemarle Office Building 401 McIntire Road, Charlottesville, VA Room 241 
Due Date 12/16/2019 3:00 PM 
Addenda Addendum One-Posted 11/20/2019
Addendum Two-Posted 12/10/2019
NO AWARD-Posted 12/23/2019 
 
Solicitation Name Vehicle Maintenance Facility Custodial Services
Solicitation # RFQ 2020-12023-54 
Posting Date 11/18/2019 
Pre-Bid/Proposal Conference 11/25/2019 10:00 AM - Pre Quote Site Walk-Vehicle Maintenance Faciltiy 
Due Date 12/2/2019 3:00 PM 
Addenda Addendum One- Posted 11/25/2019 
 
Solicitation Name Blended and Virtual Learning Curriculum Platform
Solicitation # RFP 2020-12163-53 
Posting Date 11/18/2019 
Due Date 12/16/2019 3:00 PM 
Addenda Addendum One-Posted 12/11/2019 
Award Information Notice of Intent to Award- Posted 2/18/2020
 
Solicitation Name Scottsville Elementary School Addition and Renovation Project
Solicitation # IFB # 2020-02123-45-Docs Posted 
Posting Date 11/13/2019 
Due Date 3/2/2020 3:00 PM 
Addenda Addendum One-    Posted 11/25/2019
Addendum Two-   Posted 12/5/2019
Addendum Three- Posted   1/6/2020
Addendum Four-   Posted   1/7/2020
Addendum Five-   Posted    2/6/2020
Addendum Six-     Posted    2/13/2020
Addendum Seven- Posted   2/20/2020
*****BID OPENING DATE CHANGED*****Addendum Eight-  Posted   2/21/2020
Addendum Nine- Posted 2/26/2020   
Award Information Notice of Intent to Award Posted- 3/4/2020
 
Solicitation Name Project & Technical Consulting Services
Solicitation # RFP 2020-11203-44 
Posting Date 10/25/2019 
Pre-Bid/Proposal Conference 11/6/2019 9:00 AM - 401 McIntire Road, Charlotesville, VA Room 235 
Due Date 11/20/2019 3:00 PM 
Addenda Addendum One-Posted 10/28/2019
Addendum Two-Posted 11/05/2019
Addendum Three-Posted 11/05/2019
Addendum Four-Posted 11/13/2019
Addendum Five-Posted 11/15/2019 
Award Information Notice of Intent to Award-Posted 03/25/2020
 
Solicitation Name Ivy Creek Natural Area Farmhouse Repairs
Solicitation # IFB 2020-11203-39 
Posting Date 10/24/2019 
Pre-Bid/Proposal Conference 11/6/2019 10:00 AM - Ivy Creek Natural Area 
Due Date 11/20/2019 3:00 PM 
Addenda Addendum One- Posted 11/8/2019
Addendum Two- Posted 11/14/2019
Addendum Three-Posted 11/14/2019 
Award Information Notice of Intent to Award- Posted 12/4/2019
 
Solicitation Name Crozet Addition Renovation and Site Improvements
Solicitation # RFP 2020-10233-35 
Posting Date 9/18/2019 
Due Date 10/23/2019 3:00 PM 
Addenda Addendum No. 1 Posted 10/4/2019 
Award Information Notice of Intent to Award Posted 02/18/2020
 
Solicitation Name Professional Temporary Healthcare Staffing Services
Solicitation # RFP 2020-09263-20 
Posting Date 9/16/2019 
Due Date 9/26/2019 3:00 PM 
Addenda Addendum One- Posted 9/19/2019 
Award Information Notice of Intent to Award- Posted 12/5/2019
 
Solicitation Name Design Services - Courts Complex Addition and Renovations
Solicitation # RFP 2020-10163-30 
Posting Date 9/5/2019 
Pre-Bid/Proposal Conference 9/19/2019 1:00 PM - County Office Building, Room 235 
Due Date 10/16/2019 3:00 PM 
Addenda Addendum No. 1 Posted 9/26/2019
Addendum No. 2 Posted 10/9/2019 
 
Solicitation Name Inmate Communication Services
Solicitation # RFP 2020-10113-19 
Posting Date 9/3/2019 
Pre-Bid/Proposal Conference 9/17/2019 10:00 AM - 160 Peregory Lane, Charlottesville, VA 22902 
Due Date 10/25/2019 3:00 PM 
Addenda Addendum No. 1-Posted 9/19/2019
Addendum No. 2- Posted 10/7/2019
Addendum No. 3-Posted 10/21/2019 
 
Solicitation Name Motor Fuel
Solicitation # RFP# 2020-09183-17 
Posting Date 8/22/2019 
Pre-Bid/Proposal Conference 8/29/2019 10:00 AM - 401 McIntire Road Room 235 Charlottesville, VA 22902 
Due Date 9/18/2019 3:00 PM 
Addenda Addendum One-Posted 08/22/2019
Addendum Two-Posted 09/13/2019
Addendum Three-Posted 09/16/2019   
Award Information Notice of Intent to Award-Posted 03/03/2020
 
Procurement information files are in Adobe Acrobat format. Get the free Adobe Reader here.

 
Highlights
 
 
 
Contact the Department
Purchasing
401 McIntire Road
Room 248
Charlottesville, VA 22902
434-296-5854
FAX: 434-972-4006
Email the Department