Purchasing  |  Current Solicitations
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 CURRENT SOLICITATIONS

All bids and proposals are due in the Purchasing Office, 401 McIntire Road, Suite 248, Charlottesville, Virginia 22902 until, but no later than the time and date listed within the solicitation documents.  In the event that the County of Albemarle government offices are closed due to inclement weather and/or emergency situations at the time set aside for a pre-bid/pre-proposal meeting and/or the published bid opening or receipt of proposals, they will default to the next open business day at the same time.

Solicitations are provided online in PDF format for viewing and download.  Bidders/Offerors may click on the solicitation number to obtain a copy.  For questions on a specific solicitation, please call (434) 296-5854 and ask to speak with the buyer listed within the solicitation.

DISCLAIMER:  Information obtained on this website are provided solely as a convenience to potential bidders and offerors, and such bidders or offerors assume all risks associated with using this site.  Additionally, by downloading the solicitations contained herein you hereby agree not to alter the contents of the document in any way.  Electronic responses will not be accepted for IFBs and RFPs.  Further, by downloading the solicitation documents from this site, you agree that you are responsible for obtaining any addenda that may be issued thereafter.

The County of Albemarle encourages vendors to become a registered vendor for the County.  Registration can be accessed at http://bso.albemarle.org/bso/.  Vendors must be registered prior to the award of a contract and/or a purchase order being issued.

Open Procurements
Solicitation Name Emergency Award WACO, Inc.
Solicitation # Emergency Award WACO, Inc. 
Posting Date 10/9/2018 
Due Date 10/9/2018 3:00 PM 
 
Solicitation Name Professional Architectural and Engineering Services
Solicitation # RFP 2019-11013-32 
Posting Date 10/9/2018 
Due Date 11/1/2018 3:00 PM 
 
Solicitation Name Sole Source Award Duncan-Parnell
Solicitation # Sole Source Award Duncan-Parnell 
Posting Date 10/8/2018 
Due Date 10/18/2018 3:00 PM 
 
Solicitation Name Emergency Award - Grainger, Inc.
Solicitation # Emergency Award - Grainger, Inc. 
Posting Date 10/8/2018 
Due Date 10/8/2018 3:00 PM 
 
Solicitation Name NIFI-Greenbrier Pedestrian Improvements Project
Solicitation # IFB 2019-10263-30 
Posting Date 10/5/2018 
Pre-Bid/Proposal Conference 10/10/2018 10:00 AM - Greenbrier Drive, at the intersection of Rio Road 
Due Date 10/26/2018 3:00 PM 
 
Solicitation Name Sole Source Award Companion - Alexandria
Solicitation # Sole Source Award Companion - Alexandria 
Posting Date 10/4/2018 
Due Date 10/14/2018 3:00 PM 
 
Solicitation Name Sole Source Award Apple Volume Purchase Program
Solicitation # Sole Source Award Apple Volume Purchase Program 
Posting Date 10/4/2018 
Due Date 10/14/2018 3:00 PM 
 
Solicitation Name Sole Source Award Data Business Systems
Solicitation # Sole Source Award Data Business Systems 
Posting Date 10/2/2018 
Due Date 10/12/2018 3:00 PM 
 
Solicitation Name Sole Source Award Environmental Systems Research Institute
Solicitation # Sole Source Award Environmental Systems Research Institute 
Posting Date 10/2/2018 
Due Date 10/12/2018 3:00 PM 
 
Solicitation Name Sole Source Award LeadsOnline
Solicitation # Sole Source Award LeadsOnline 
Posting Date 10/1/2018 
Due Date 10/10/2018 3:00 PM 
 
Solicitation Name Work Based Learning Management Tool
Solicitation # RFI 2019-10123-30 
Posting Date 9/27/2018 
Due Date 10/19/2018 3:00 PM 
 
Solicitation Name Emergency Award - Petro Supply, Inc.
Solicitation # Petro Supply, Inc. 
Posting Date 9/25/2018 
Due Date 9/25/2018 3:00 PM 
 
Solicitation Name NIFI- Rivanna Greenway Stabilization
Solicitation # IFB 2019-10173-28 
Posting Date 9/25/2018 
Pre-Bid/Proposal Conference 10/3/2018 11:00 AM - 401 McIntire Rd, Room 420, Charlottesville, VA 22902 
Due Date 10/24/2018 3:00 PM 
Addenda Addendum No. 1
Posted 10/4/2018

Addendum No. 2
Posted 10/11/2018 
 
Solicitation Name Rural Residential Parcel Inspection
Solicitation # RFP 2019-10223-09 
Posting Date 9/24/2018 
Due Date 10/22/2018 3:00 PM 
Addenda Addendum No. 1- Posted October 5, 2018 
 
Solicitation Name Afterschool Enrichment Partnership
Solicitation # RFP 2019-11073-27 
Posting Date 9/18/2018 
Due Date 11/7/2018 3:00 PM 
Addenda Addendum No. 1
Posted 9/26/2018 
 
Solicitation Name EAB Globacl, Inc. Sole Source
Solicitation # Sole Source 
Posting Date 9/18/2018 
Pre-Bid/Proposal Conference 9/18/2018 4:20 PM 
Due Date 9/28/2018 3:00 PM 
 
Solicitation Name Sole Source Award-CBS/NEWSPLEX
Solicitation # Sole Source Award-CBS/NEWSPLEX 
Posting Date 9/17/2018 
Due Date 9/27/2018 3:00 PM 
 
Solicitation Name Sole Source Award-NBC29
Solicitation # Sole Source Award-NBC29 
Posting Date 9/17/2018 
Due Date 9/27/2018 3:00 PM 
 
Solicitation Name Learning Management System
Solicitation # RFP 2019-10153-23 
Posting Date 9/17/2018 
Due Date 10/15/2018 3:00 PM 
Addenda Addendum No. 1 Posted 9/21/2018
Addendum No. 2 Posted 9/28/2018
Addendum No. 3 Posted 10/8/2018 
 
Solicitation Name Sole Source Award-Brain Pop LLC
Solicitation # Sole Source Award-Brain Pop LLC 
Posting Date 9/17/2018 
Due Date 9/27/2018 3:00 PM 
 
Solicitation Name Sole Source Award-Capstone
Solicitation # Sole Source Award-Capstone 
Posting Date 9/17/2018 
Due Date 9/27/2018 3:00 PM 
 
Solicitation Name NIFI Bridge Trail Access Improvement
Solicitation # IFB 2019-10043-19 
Posting Date 9/13/2018 
Pre-Bid/Proposal Conference 9/24/2018 10:00 AM - See information below 
Due Date 10/4/2018 3:00 PM 
Addenda Pre-bid location:
Shell gas station located on Hwy 250/Richmond Road just across the bridge over the Rivanna River on the east side of the bridge.
Addendum No. 1
Posted 9/25/2018

Addendum No. 2
Posted 9/28/2018

Addendum No. 3
Posted 10/3/2018

Addendum No. 4
Posted 10/8/2018

 
 
Solicitation Name By Pass Ramps Mowing
Solicitation # RFQ# 2019-09273-25 
Posting Date 9/13/2018 
Due Date 9/27/2018 3:00 PM 
Award Information Notice of Intent to Award-Posted 10/01/2018
 
Solicitation Name Wildflower Meadow Installation & Maint.
Solicitation # RFP#2019-10053-26 
Posting Date 9/12/2018 
Pre-Bid/Proposal Conference 9/17/2018 11:00 AM - Albemarle County Office Building Rm 246 
Due Date 10/5/2018 3:00 PM 
Addenda Addendum No.1-Posted September 28,2018 
 
Solicitation Name Sole Source Award Discovery Education
Solicitation # Sole Source Award Discovery Education 
Posting Date 9/11/2018 
Due Date 9/21/2018 3:00 PM 
 
Solicitation Name Sole Source-Local Energy Alliance Program (LEAP)
Solicitation # Sole Source-Local Energy Alliance Program (LEAP) 
Posting Date 9/6/2018 
Due Date 9/16/2018 3:00 PM 
 
Solicitation Name Printing and Mailing
Solicitation # RFP 2019-09253-16 
Posting Date 9/5/2018 
Pre-Bid/Proposal Conference 9/13/2018 1:00 PM - 401 McIntire Rd. # 246, Charlottesville, VA. 22902 
Due Date 9/25/2018 3:00 PM 
Addenda Addendum No.1- Posted September 12, 2018
Addendum No.2- Posted September 17, 2018
Addendum No.3- Posted September 18, 2018
Addendum No.4- Posted September 19, 2018 
 
Solicitation Name Sole Source Award Rosetta Stone
Solicitation # Sole Source Award Rosetta Stone 
Posting Date 9/5/2018 
Due Date 9/15/2018 3:00 PM 
 
Solicitation Name Sole Source-VA Association of School Superintendents
Solicitation # Sole Source-VA Association of School Superintendents 
Posting Date 9/4/2018 
Due Date 9/14/2018 3:00 PM 
 
Solicitation Name Sole Source Award FASTER Asset Solutions
Solicitation # Sole Source Award FASTER Asset Solutions 
Posting Date 9/4/2018 
Due Date 9/14/2018 3:00 PM 
 
Solicitation Name Sole Source-Zoll
Solicitation # Sole Source-Zoll 
Posting Date 8/29/2018 
Due Date 9/10/2018 3:00 PM 
 
Solicitation Name Sole Source Award National CineMedia
Solicitation # Sole Source Award National CineMedia 
Posting Date 8/29/2018 
Due Date 9/7/2018 3:00 PM 
 
Solicitation Name Online Legal Research Database
Solicitation # RFQ 2019-09103-18 
Posting Date 8/27/2018 
Due Date 9/10/2018 3:00 PM 
Addenda Addendum No. 1
Posted 8/29/2018

Addendum No. 2
Posted 8/30/2018 
Award Information Notice of Intent to Award
Posted 10/2/2018
 
Solicitation Name Hollymead Dam Spillway
Solicitation # IFB#2019-09113-02 
Posting Date 8/21/2018 
Pre-Bid/Proposal Conference 8/29/2018 1:00 PM - Albemarle County Room 420A 
Due Date 9/11/2018 3:00 PM 
Addenda Addendum No.1  Posted August 31, 2018
Addendum No.2  Posted September 6, 2018
Bid Tab Posted September 12, 2018 
Award Information Notice of Intent to Award-Posted September 12, 2018
 
Solicitation Name BMP Retrofits River Run Stream Restoration
Solicitation # IFB# 2019-09053-01 
Posting Date 8/16/2018 
Pre-Bid/Proposal Conference 8/23/2018 11:00 AM - 401 McIntire Road, Charlottesville, VA 22902, Room 420 
Due Date 9/5/2018 3:00 PM 
Addenda Addendum No.1  Posted 8/24/2018
Addendum No.2  Posted 8/30/2018:  Revised Bid Form
Bid Tabulation Posted 9/6/2018
Notice of Intent of Award Posted 10/15/2018 
 
Solicitation Name Yancey ES Lawn Care
Solicitation # RFQ# 2019-08243-15 
Posting Date 8/13/2018 
Due Date 8/24/2018 3:00 PM 
Award Information Notice of Intent to Award-Posted August 28, 2018
 
Solicitation Name X-Ray Services
Solicitation # RFP# 2019-08273-12 
Posting Date 8/6/2018 
Due Date 8/27/2018 3:00 PM 
Award Information Notice of Intent to Award-Posted 08/30/2018
 
Solicitation Name Restroom Renovation for COB McIntire- 1st and 3rd Floors
Solicitation # IFB 2019-08293-05 
Posting Date 7/30/2018 
Pre-Bid/Proposal Conference 8/15/2018 1:00 PM - 401 McIntire Road, Charlottesville, VA. 22902 Room 235- Optional 
Due Date 8/29/2018 3:00 PM 
Addenda Addendum No.1 Posted 8/14/2018
Addendum No.2 Posted 8/17/2018
Addendum No.3 Posted 8/23/2018      
Award Information Posted 8/30/2018- Bid canceled no award
 
Solicitation Name Nuisance & Invasive Vegetation Management
Solicitation # RFP 2019-08293-11 
Posting Date 7/27/2018 
Pre-Bid/Proposal Conference 8/14/2018 10:00 AM - 401 McIntire Rd, Room 241, Charlottesville, VA 22902 
Due Date 8/29/2018 3:00 PM 
Award Information Notice of Intent to Award
Posted 9/12/2018
 
Solicitation Name Chapel Hills Stream Restoration
Solicitation # IFB#2019-08143-03 
Posting Date 7/26/2018 
Pre-Bid/Proposal Conference 8/1/2018 11:00 AM - County of Albemarle Room 420A 
Due Date 8/14/2018 3:00 PM 
Addenda Addendum No.1  Posted 08/03/2018
Addendum No.2  Posted 08/08/2018
Addendum No.3  Posted 08/09/2018
Bid Tab Posted 08/17/2018

    
Award Information Notice of Intent to Award-Posted 08/23/2018
 
Solicitation Name Incident Response and Digital Forensics Services
Solicitation # RFP 2019-07313-07 
Posting Date 7/2/2018 
Pre-Bid/Proposal Conference 7/17/2018 9:00 AM - 401 McIntire Rd, Room 246, Charlottesville, VA 22902 
Due Date 7/31/2018 3:00 PM 
Addenda Addendum No. 1
Posted 7/26/2018 
Award Information Notice of Intent to Award
Posted 9/12/2018
 
Solicitation Name Security System Headend Replacement
Solicitation # RFP 2019-07302-06 
Posting Date 7/2/2018 
Due Date 7/30/2018 2:00 PM 
Addenda Addendum No. 1  Posted 7/9/2018
Addendum No. 2  Posted 7/17/2018 
Award Information Notice of Intent to Award- Posted 9/26/2018
 
Solicitation Name Banking & Lockbox Services
Solicitation # RFP 2018-06083-85 
Posting Date 4/30/2018 
Pre-Bid/Proposal Conference 5/2/2018 9:00 AM - 401 McIntire Rd, Room 246, Charlottesville, VA 22902 
Due Date 6/8/2018 3:00 PM 
Addenda Addendum No. 1
Posted 5/11/2018

Addendum No. 2
Posted 5/18/2018

Addendum No. 3
Posted 5/31/2018 
Award Information Notice of Intent to Award
Posted 8/16/2018
 
Procurement information files are in Adobe Acrobat format. Get the free Adobe Reader here.

 
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Purchasing
401 McIntire Road
Room 248
Charlottesville, VA 22902
434-296-5854
FAX: 434-972-4006
Email the Department