Purchasing  |  Current Solicitations
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 CURRENT SOLICITATIONS

All bids and proposals are due in the Purchasing Office, 401 McIntire Road, Suite 248, Charlottesville, Virginia 22902 until, but no later than the time and date listed within the solicitation documents.  In the event that the County of Albemarle government offices are closed due to inclement weather and/or emergency situations at the time set aside for a pre-bid/pre-proposal meeting and/or the published bid opening or receipt of proposals, they will default to the next open business day at the same time.

Solicitations are provided online in PDF format for viewing and download.  Bidders/Offerors may click on the solicitation number to obtain a copy.  For questions on a specific solicitation, please call (434) 296-5854 and ask to speak with the buyer listed within the solicitation.

DISCLAIMER:  Information obtained on this website are provided solely as a convenience to potential bidders and offerors, and such bidders or offerors assume all risks associated with using this site.  Additionally, by downloading the solicitations contained herein you hereby agree not to alter the contents of the document in any way.  Electronic responses will not be accepted for IFBs and RFPs.  Further, by downloading the solicitation documents from this site, you agree that you are responsible for obtaining any addenda that may be issued thereafter.

The County of Albemarle encourages vendors to become a registered vendor for the County.  Registration can be accessed at http://bso.albemarle.org/bso/.  Vendors must be registered prior to the award of a contract and/or a purchase order being issued.


Open Procurements
Solicitation Name High School Facilities Planning Study
Solicitation # RFP 2017-04243-54 
Posting Date 3/24/2017 
Pre-Bid/Proposal Conference 3/30/2017 2:00 PM - Albemarle COB, 401 McIntire Rd. Room 246, Charlottesville, VA 22902 
Due Date 4/24/2017 3:00 PM 
 
Solicitation Name AHS Modernization - HVAC Upgrades
Solicitation # IFB 2017-04143-57 
Posting Date 3/24/2017 
Pre-Bid/Proposal Conference 3/28/2017 3:15 PM - Albemarle High School, 2775 Hydraulic Road, Charlottesville, VA 22901 
Due Date 4/14/2017 3:00 PM 
 
Solicitation Name Partial Roof Replacements-AHS/Broadus Wood ES/Brownsville ES
Solicitation # IFB #2017-04183-61 
Posting Date 3/23/2017 
Pre-Bid/Proposal Conference 3/31/2017 9:00 AM - Begins at Broadus Wood Elementary School, 185 Buck Mountain Road, Earlysville, VA 22936 
Due Date 4/18/2017 3:00 PM 
 
Solicitation Name Burley Middle School Partial Roof Replacement
Solicitation # IFB #2017-04203-62 
Posting Date 3/23/2017 
Pre-Bid/Proposal Conference 3/31/2017 11:30 AM - Burley Middle School, 901 Rose Hill Drive, Charlottesville, VA 22903 
Due Date 4/20/2017 3:00 PM 
 
Solicitation Name WAHS Wastewater Pump Station
Solicitation # IFB #2017-04193-56 
Posting Date 3/23/2017 
Pre-Bid/Proposal Conference 4/4/2017 2:00 PM - Western Albemarle High School, 5941 Rockfish Gap Turnpike, Crozet, VA 22932 
Due Date 4/19/2017 3:00 PM 
 
Solicitation Name Data Connectivity and Cabling 2017
Solicitation # RFP #2017-04141-52 
Posting Date 3/21/2017 
Due Date 4/21/2017 1:00 PM 
Addenda REVISED RFP Document posted 3/21/17
Addendum No. 1 posted 3/23/17
NEW DUE DATE 4/21/17 
 
Solicitation Name Electrical Services
Solicitation # IFB #2017-04053-55 
Posting Date 3/21/2017 
Due Date 4/5/2017 3:00 PM 
 
Solicitation Name Provide Oscillating Floor Machines
Solicitation # RFQ #2017-03313-60 
Posting Date 3/21/2017 
Due Date 3/31/2017 3:00 PM 
 
Solicitation Name Firewall 2017
Solicitation # RFP #2017-04141-53 
Posting Date 3/16/2017 
Due Date 4/14/2017 1:00 PM 
 
Solicitation Name Clerk of the Works Services
Solicitation # RFP # 2017-04043-51 
Posting Date 3/14/2017 
Pre-Bid/Proposal Conference 3/17/2017 10:30 AM - COB McIntire; Room 246 
Due Date 4/4/2017 3:00 PM 
Addenda Woodbrook Elementary School Conceptual Plan posted 3/23/2017
Addendum One posted 3/23/2017 
 
Solicitation Name Burley Middle School Chiller Project
Solicitation # IFB #2017-04063-44 
Posting Date 3/2/2017 
Pre-Bid/Proposal Conference 3/23/2017 1:00 PM - Burley Middle School, 901 Rose Hill Drive, Charlottesville, VA 22903 
Due Date 4/6/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/6/17
Pre-Bid Sign-In Sheet posted 3/24/17 
 
Solicitation Name Murray High School Boiler Project
Solicitation # IFB #2017-04063-43 
Posting Date 3/2/2017 
Pre-Bid/Proposal Conference 3/23/2017 1:45 PM - Murray High School, 1200 Forest Street, Charlottesville, VA 22903 
Due Date 4/6/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/6/17
Pre-Bid Sign-In Sheet posted 3/24/17 
 
Solicitation Name Brownsville Elem. School Electric Service Replacement
Solicitation # IFB #2017-04053-41 
Posting Date 3/2/2017 
Pre-Bid/Proposal Conference 3/22/2017 10:00 AM - Brownsville Elem. School, 5870 Rockfish Gap Turnpike, Crozet, VA 22932 
Due Date 4/5/2017 3:00 PM 
Addenda Pre-Bid Sign-In Sheet posted 3/23/17 
 
Solicitation Name Kitchen HVAC Replacements-Cale Elem. & Henley Middle Schools
Solicitation # IFB #2017-04053-42 
Posting Date 3/2/2017 
Pre-Bid/Proposal Conference 3/22/2017 9:00 AM - Cale Elem. School, 1757 Avon Street Extended, Charlottesville, VA 22902 
Due Date 4/5/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/22/17
Pre-Bid Sign-In Sheets posted 3/23/17 
 
Solicitation Name On-Call Asbestos Abatement Services
Solicitation # IFB #2017-03163-47 
Posting Date 3/1/2017 
Pre-Bid/Proposal Conference 3/6/2017 1:00 PM - Building Services Department, 2751 Hydraulic Road, Charlottesville, VA 22901 
Due Date 3/27/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/8/17 REVISED Bid Form
Pre-bid Sign-in Sheet posted 3/9/17
Addendum No. 2 posted 3/16/17 **NEW DUE DATE** 
 
Solicitation Name Monticello High School Chiller Replacement
Solicitation # IFB #2017-03293-37 
Posting Date 2/22/2017 
Pre-Bid/Proposal Conference 3/16/2017 3:00 PM - Monticello High School, 1400 Independence Way, Charlottesville, VA 22902 
Due Date 3/29/2017 3:00 PM 
Addenda Addendum No. 1 posted 2/24/17 New Pre-Bid Date
Pre-Bid Sign-In Sheet posted 3/20/17
Addendum No. 2 posted 3/22/17
 
 
Solicitation Name Woodbrook Elementary School Addition & Modernization and Contractor Prequalification
Solicitation # IFB #2017-04283-40 
Posting Date 2/21/2017 
Due Date 3/9/2017 3:00 PM 
Addenda Notice of Contractor Prequalification posted 3/16/17 
Addendum No. 1 posted 2/23/17
Addendum No. 2 posted 3/2/17 
 
Solicitation Name Facilities Management - Preventative Maintenance
Solicitation # RFP #2017-03153-45 
Posting Date 2/17/2017 
Pre-Bid/Proposal Conference 2/28/2017 2:00 PM - 401 McIntire Road, Charlottesville, VA. Room 241 
Due Date 3/15/2017 3:00 PM 
Addenda Addendum Number One posted 03/02/2017
Addendum Number Two posted 03/10/2017-Due Date Changed to March 29, 2017 by 1:00 p.m.
Addendum Number Three posted 03/22/2017
Addendum Number Four posted 03/24/2017
 
 
Solicitation Name Integrated Pest Management Services
Solicitation # RFP# 2017-03013-39 
Posting Date 2/8/2017 
Pre-Bid/Proposal Conference 2/16/2017 11:00 AM - Albemarle County Public Schools Building Services Dept., 2751 Hydraulic Road, Charlottesville, VA 22901 
Due Date 3/1/2017 3:00 PM 
Addenda Addendum No. 1 posted 2/15/17
Addendum No. 2 posted 2/21/17 
Award Information Notice of Intent to Award posted 3/24/17
 
Solicitation Name Real Estate Development Advisory Services
Solicitation # RFP# 2017-03023-29 
Posting Date 2/2/2017 
Pre-Bid/Proposal Conference 2/9/2017 10:00 AM - 401 McIntire Rd., Room 241, Charlottesville, VA 22902 
Due Date 3/2/2017 3:00 PM 
Addenda Addendum One posted on 2/7/2017
Addendum Two posted on 2/27/2017
Addendum Three posted on 3/2/2017 
 
Solicitation Name Standby Electrical Generator Systems - Replace
Solicitation # RFP# 2017-03013-38 
Posting Date 1/30/2017 
Pre-Bid/Proposal Conference 2/14/2017 8:00 AM - ECC offices, 2306 Ivy Road, Charlottesville, VA 22903 
Due Date 3/1/2017 3:00 PM 
Addenda Addendum One posted 2/24/2017 
 
Solicitation Name Bucks Elbow Mountain Tower Replacement
Solicitation # IFB# 2017-03023-36 
Posting Date 1/30/2017 
Pre-Bid/Proposal Conference 2/9/2017 9:00 AM - ECC offices, 2306 Ivy Road, Charlottesville, VA 22903 
Due Date 3/2/2017 3:00 PM 
Addenda Addendum One posted 2/22/2017 - Bid date postponed
Addendum Two Posted 3/13/2017 - Bid date postponed

Addendum Three Posted 3/22/2017 - Bid date postponed 
 
Solicitation Name Executive Search Services
Solicitation # RFP# 2017-01313-30 
Posting Date 1/9/2017 
Due Date 1/31/2017 3:00 PM 
Addenda Notice of Intent to Award posted 2/28/2017 
 
Solicitation Name Albemarle High School Windows and Exterior Metal Panel Replacement - Phase 2
Solicitation # IFB #2017-01263-26 
Posting Date 12/29/2016 
Pre-Bid/Proposal Conference 1/11/2017 3:00 PM - Albemarle High School, 2775 Hydraulic Road, Charlottesville, VA 22901 
Due Date 1/26/2017 3:00 PM 
Addenda Addendum No. 1 posted 1/6/17
Addendum No. 2 posted 1/13/17
Addendum No. 3 posted 1/20/17 
Award Information Notice of Intent to Award posted 2/1/17
 
Solicitation Name Term Contracts for Engineering: Civil, Landscape Architecture, Environmental Consulting
Solicitation # RFP #2017-01193-28 
Posting Date 12/22/2016 
Pre-Bid/Proposal Conference 1/4/2017 10:00 AM - Albemarle County Office Building, 401 McIntire Road, Room 241, Charlottesville, VA 
Due Date 1/19/2017 3:00 PM 
Addenda Addendum No. 1 posted 1/4/17
Addendum No. 2 posted 1/13/17 
 
Solicitation Name Stormwater Utility Consulting Services
Solicitation # 2017-01173-27 
Posting Date 12/19/2016 
Due Date 1/17/2017 3:00 PM 
Addenda Addendum No. 1 Posted 1/12/17 
 
Solicitation Name Design Services; Learning Space Modernization: Classroom Renovation & Furnishings
Solicitation # RFP #2017-11113-22 
Posting Date 10/25/2016 
Due Date 11/11/2016 3:00 PM 
Addenda Addendum 1 posted 11/04/2016 - Proposal due date changed 
Notice of Intent to Award Posted 12/16/16
 
 
Solicitation Name Rescue 8 Renovation/Construction
Solicitation # IFB #2017-11103-18 
Posting Date 10/14/2016 
Pre-Bid/Proposal Conference 10/26/2016 10:00 AM - Rescue 8, 3045 Berkmar Drive, Charlottesville, VA 22901 
Due Date 11/14/2016 3:00 PM 
Addenda Addendum No. 1 Posted 10/28/2016
Addendum No. 2 Posted 11/4/2016
Addendum No. 3 Posted 11/4/2016 - See Addendum 3 Drawings Attachment
Addendum No. 4 Posted 11/9/2016
- New Bid Due Date: 11/14/2016 at 3:00 p.m. 
Award Information Notice of Intent to Award posted 2/9/17
 
Solicitation Name Radio Communications System
Solicitation # RFP# 2017-10133-14 
Posting Date 8/17/2016 
Pre-Bid/Proposal Conference 8/31/2016 10:00 AM - 401 McIntire Road, Rm. 235, Charlottesville, VA 22902 
Due Date 10/13/2016 3:00 PM 
Addenda Solicitation Spreadsheets Added 8/26/2016
City and County Location Files Added 8/29/2016
Addendum No. 1 posted 8/29/2016
.prj files added 9/02/2016
Addendum No. 2 posted 9/19/2016
New folder of Shape Files added 9/21/2016
Addendum No. 3 posted 9/28/2016
Addendum No. 4 posted 10/20/2016
Addendum No. 5 posted 11/02/2016
Notice of Intent to Award Posted 2/24/2017 
 
Solicitation Name Inmate Commissary Services
Solicitation # RFP # 2017-06283-02 
Posting Date 5/27/2016 
Pre-Bid/Proposal Conference 6/10/2016 9:00 AM - ACRJ; 160 Peregory Ln, Charlottesville, VA 22902 
Due Date 6/28/2016 3:00 PM 
Addenda Addendum No. 1 posted 6/22/2016
Addendum No. 2 posted 6/23/2016
  
Award Information Notice of Intent to Award issued 11/10/2016
 
Solicitation Name Engineering Design Services for Hollymead Dam Spillway
Solicitation # RFP #2016-06073-89 
Posting Date 5/12/2016 
Pre-Bid/Proposal Conference 5/25/2016 11:00 AM - 401 McIntire Rd. Charlottesville, VA 22902 
Due Date 6/7/2016 3:00 PM 
Addenda Addendum No. 1 posted 5/23/2016
  
Award Information Notice of Intent to Award issued 11/29/2016
 
Procurement information files are in Adobe Acrobat format. Get the free Adobe Reader here.

 
Highlights
 
 
 
Contact the Department
Purchasing
401 McIntire Road
Room 248
Charlottesville, VA 22902
434-296-5854
FAX: 434-972-4006
Email the Department