Purchasing  |  Current Solicitations
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 CURRENT SOLICITATIONS

All bids and proposals are due in the Purchasing Office, 401 McIntire Road, Suite 248, Charlottesville, Virginia 22902 until, but no later than the time and date listed within the solicitation documents.  In the event that the County of Albemarle government offices are closed due to inclement weather and/or emergency situations at the time set aside for a pre-bid/pre-proposal meeting and/or the published bid opening or receipt of proposals, they will default to the next open business day at the same time.

Solicitations are provided online in PDF format for viewing and download.  Bidders/Offerors may click on the solicitation number to obtain a copy.  For questions on a specific solicitation, please call (434) 296-5854 and ask to speak with the buyer listed within the solicitation.

DISCLAIMER:  Information obtained on this website are provided solely as a convenience to potential bidders and offerors, and such bidders or offerors assume all risks associated with using this site.  Additionally, by downloading the solicitations contained herein you hereby agree not to alter the contents of the document in any way.  Electronic responses will not be accepted for IFBs and RFPs.  Further, by downloading the solicitation documents from this site, you agree that you are responsible for obtaining any addenda that may be issued thereafter.

The County of Albemarle encourages vendors to become a registered vendor for the County.  Registration can be accessed at http://bso.albemarle.org/bso/.  Vendors must be registered prior to the award of a contract and/or a purchase order being issued.


Open Procurements
Solicitation Name Albemarle High School
Solicitation # Emergency Award 
Posting Date 10/18/2017 
Due Date 10/18/2017 3:00 PM 
 
Solicitation Name Wholesale Club Membership
Solicitation # RFP 2018-11023-23 
Posting Date 10/9/2017 
Due Date 11/2/2017 3:00 PM 
 
Solicitation Name Greenwood Community Center HVAC Ugrades
Solicitation # IFB# 2018-10273-19 
Posting Date 10/6/2017 
Pre-Bid/Proposal Conference 10/18/2017 10:00 AM - Greenwood Communtiy Center, 865 Greenwood Rd., Crozet, VA. 22932 
Due Date 10/27/2017 3:00 PM 
 
Solicitation Name Northpointe Sole Source
Solicitation # Notice of Sole Source Award 
Posting Date 10/5/2017 
Due Date 10/16/2017 3:00 PM 
 
Solicitation Name Janitorial Paper Products
Solicitation # 2018-10193-22 
Posting Date 10/4/2017 
Pre-Bid/Proposal Conference 10/4/2017 1:20 PM 
Due Date 10/19/2017 3:00 PM 
Addenda Addendum One Posted 10/5/17 Addendum Two Posted 10/11/17 
 
Solicitation Name Darden Towe Park Pond Dredging
Solicitation # IFB# 2018-10243-21 
Posting Date 10/2/2017 
Pre-Bid/Proposal Conference 10/10/2017 11:00 AM - Darden Towe Park 
Due Date 10/24/2017 3:00 PM 
Addenda Addendum No. 1
Addendum No. 2 
 
Solicitation Name Snow Removal Services
Solicitation # IFB_2018_10163_15 
Posting Date 9/22/2017 
Pre-Bid/Proposal Conference 10/4/2017 10:00 AM - County Office Building Room 246 
Due Date 10/16/2017 3:00 PM 
Addenda Addendum One posted October 4 
 
Solicitation Name Emergency Procurement
Solicitation # Comfort Systems USA 
Posting Date 9/18/2017 
Due Date 9/28/2017 3:00 PM 
 
Solicitation Name Siemens
Solicitation # Sole Source 
Posting Date 9/12/2017 
Due Date 9/22/2017 3:00 PM 
 
Solicitation Name Scottsville Elementary School Security Improvements & Addition
Solicitation # IFB#2018-08303-12 
Posting Date 9/8/2017 
Due Date 9/18/2017 3:00 PM 
Award Information Notice of Intent to Award IFB#2018-08302-12
 
Solicitation Name Compact Tractor
Solicitation # RFQ # 2018-09153-17 
Posting Date 9/5/2017 
Due Date 9/15/2017 3:00 PM 
 
Solicitation Name Albemarle-Charlottesville Regional Jail Cooling Towers Replacement
Solicitation # IFB #2018-09213-16 
Posting Date 9/1/2017 
Pre-Bid/Proposal Conference 9/8/2017 10:00 AM - Albemarle-Charlottesville Regional Jail 
Due Date 9/25/2017 3:00 PM 
Addenda Addendum 2 posted September 19, 2017: **BID OPENING DATE CHANGE**
Deadline for submitting bids is changed to September 25, 2017 by 3:00 p.m.

Bids will be opened publicly and read aloud on September 25, 2017 at 3:15 p.m.
    
Award Information Notice of Intent to Award Posted 9/26/2017
 
Solicitation Name Harris School Solutions Sole Source
Solicitation # Sole Source 
Posting Date 8/29/2017 
Due Date 9/8/2017 3:00 PM 
 
Solicitation Name Notice of Award of Contract on Emergency Basis
Solicitation # Emergency Purchase 
Posting Date 8/29/2017 
Due Date 9/8/2017 3:00 PM 
 
Solicitation Name Notice of Award of Contract on Emergency Basis
Solicitation # Ferguson Enterprises 
Posting Date 8/17/2017 
Due Date 8/27/2017 3:00 PM 
 
Solicitation Name Inside Recycling Services
Solicitation # RFP_2018_08253_13 
Posting Date 8/10/2017 
Pre-Bid/Proposal Conference 8/10/2017 11:10 AM 
Due Date 8/25/2017 3:00 PM 
 
Solicitation Name Scottsville Elementary School Security Improvements and Addition
Solicitation # IFB #2018-08303-12 
Posting Date 8/9/2017 
Pre-Bid/Proposal Conference 8/15/2017 3:00 PM - Scottsville Elementary School, 7868 Scottsville Road, 
Due Date 8/30/2017 3:00 PM 
Addenda Addendum 1 posted 08/23/2017
Addendum 2 posted 08/23/2017
  
Award Information Notice of Intent to Award posted 09/08/2017
 
Solicitation Name ACRJ Pharmacy Services
Solicitation # RFP_2018_08293_03 
Posting Date 8/4/2017 
Pre-Bid/Proposal Conference 8/22/2017 10:00 AM - Albemarle-Regional Jail Muster Room, 160 Peregory Lane, Charlottesville, VA 22902 
Due Date 9/27/2017 3:00 PM 
Addenda Addendum One Posted 8/8/17. Pre-proposal conference moved to August 22, 2017 and closing date changes to August 31, 2017 Addendum Two Posted 8/21/17 Addendum Three Posted 8/22/17  Closing date changes to September 27, 2017 Addendum Four Posted 9/7/17 and eight attachments Addendum Five posted 9/19/17. Question period closed. 
 
Solicitation Name Notice of Award of Contract on Emergency Basis
Solicitation # Purchase Order #2018-3474: Otis Elevator Company 
Posting Date 8/4/2017 
Due Date 8/14/2017 3:00 PM 
 
Solicitation Name Sports Officials
Solicitation # RFQ 2018_08075_11 
Posting Date 7/18/2017 
Due Date 8/7/2017 5:00 PM 
Award Information Notice of Cancellation Issued 7/28/17
 
Solicitation Name Sole Source Award to Johnson Controls
Solicitation # Emergency Procurement for Blue Ridge Juvenile Detention Center 
Posting Date 7/18/2017 
Due Date 7/18/2017 3:00 PM 
 
Solicitation Name Notice of Sole Source Award
Solicitation # Utility Management Services 
Posting Date 7/12/2017 
Due Date 7/22/2017 3:00 PM 
 
Solicitation Name Albemarle County Office Building South Switchgear Replacement
Solicitation # IFB #2018-08023-09 
Posting Date 7/11/2017 
Pre-Bid/Proposal Conference 7/19/2017 2:00 PM - Mandatory Pre-Bid 1600 Fifth Street Extended, Room C, SW, Charlottesville, Virginia 
Due Date 8/2/2017 3:00 PM 
Addenda Addendum Number One posted 07/25/2017
Addendum Number Two posted 07/27/2017 
Award Information Notice of Intent to Award issued 08/03/2017
 
Solicitation Name Inmate Video Visitation System
Solicitation # RFP #2018-08033-10 
Posting Date 7/5/2017 
Pre-Bid/Proposal Conference 7/14/2017 10:00 AM - 160 Peregory Lane, Charlottesville, VA 22902 
Due Date 8/3/2017 3:00 PM 
Addenda Addendum 1 posted 7/13/2017
Addendum 2 posted 7/28/2017 
 
Solicitation Name Albemarle County Office Building AHU 3 & AHU 4 Replacements
Solicitation # IFB #2018-07123-07 
Posting Date 6/19/2017 
Pre-Bid/Proposal Conference 6/28/2017 10:00 AM - 401 McIntire Road, Charlottesville, Virginia Room 420A 
Due Date 7/12/2017 3:00 PM 
Addenda Pre-Bid Sign-In Sheet and Pre-Bid Agenda posted 06/28/2017
Addendum Number One posted 07/07/2017 
Award Information Notice of Intent to Award issued 07/25/2017
 
Solicitation Name Bus Driver Physicals
Solicitation # RFP #2018-07113-04 
Posting Date 6/9/2017 
Due Date 7/11/2017 3:00 PM 
 
Solicitation Name Dorrier Park Restroom Expansion
Solicitation # IFB #2018-07063-01 
Posting Date 6/8/2017 
Pre-Bid/Proposal Conference 6/22/2017 1:30 PM - Albemarle County Office Building, 401 McIntire Road, Room 246, Charlottesville, VA 22902 
Due Date 7/6/2017 3:00 PM 
Addenda Addendum Number One posted 06/30/2017 (Revised Drawing C-4, Revised Pre-Bid Meeting Summary)
Addendum Number Two posted 07/06/2017
(Due date changed to July 13, 2017 at 3:00pm)
Addendum Number Three posted 07/07/2017 
Award Information Notice of Intent to Award IFB# 2018-07063-01 09/11/2017
 
Solicitation Name Liability Insurance - ACRJ
Solicitation # 2017-04143-63 
Posting Date 6/6/2017 
Due Date 6/16/2017 3:00 PM 
Addenda Notice of Intent to Award posted 6/06/2017 
 
Solicitation Name Hydraulic Road and Barracks Road Sidewalks Improvement Project
Solicitation # IFB #2017-06273-81 
Posting Date 5/24/2017 
Pre-Bid/Proposal Conference 6/12/2017 1:00 PM - 401 McIntire Road, Room 246, Charlottesville, VA 22902 
Due Date 6/27/2017 3:00 PM 
Addenda Pre-Bid Sign-In Sheet posted 06/15/2017
Pre-Bid Minutes posted 06/15/2017
Addendum Number One posted 06/16/2017
Notice of Intent to Award posted 08/23/2017 
 
Solicitation Name Sutherland and Dorrier Tennis Court Renovations
Solicitation # IFB #2017-06073-71 
Posting Date 5/18/2017 
Pre-Bid/Proposal Conference 5/24/2017 1:30 PM - Albemarle County Office Building, 401 McIntire Road, Room 246, Charlottesville, VA 22902 
Due Date 6/7/2017 3:00 PM 
Addenda Addendum No. 1 Posted 5/26/2017 Pre-bid Sign-In & Agenda included in Addendum No.1
Notice of Intent to Award posted 7/18/2017 
 
Solicitation Name Community Recreation Needs Assessment Study
Solicitation # RFP #2017-06063-72 
Posting Date 5/16/2017 
Pre-Bid/Proposal Conference 5/23/2017 1:30 PM - Albemarle County Office Building, Room 118, 401 McIntire Road, Charlottesville, VA 22902 
Due Date 6/6/2017 3:00 PM 
Addenda Addendum No. 1 Posted 5/26/2017 **New Due Date**
Pre-Proposal Conference Sign-In Sheet Posted 5/30/2017
Addendum No. 2 Posted 6/6/2017
**New Due Date** 
Award Information Notice of Intent to Award issued 08/02/2017
 
Solicitation Name Design Services Western Albemarle High School Science Lab & Modernization
Solicitation # RFP #2017-05313-79 
Posting Date 5/16/2017 
Pre-Bid/Proposal Conference 5/23/2017 1:00 PM - Western Albemarle High School, 5941 Rockfish Gap Turnpike, Crozet, VA 22932 
Due Date 5/31/2017 3:00 PM 
Addenda Pre-Proposal Conference Sign-In Sheet & Agenda Posted on 5/24/2017
Addendum No. 1 Posted 5/26/2017
Addendum No. 2 Posted 5/30/2017

Notice of Intent to Award Posted 10/11/2017 
 
Solicitation Name Summer 2017: Flooring/Painting/Ceiling Tile Replacements
Solicitation # IFB #2017-05253-74 
Posting Date 5/4/2017 
Pre-Bid/Proposal Conference 5/10/2017 1:00 PM - Albemarle County Public Schools Building Services Department, 2751 Hydraulic Road, Charlottesville, VA 22901 
Due Date 6/6/2017 3:00 PM 
Addenda Pre-Bid Sign-in Sheet posted 5/11/17
Addendum No. 1 posted 5/16/17
Addendum No. 2 posted 5/18/17
Addendum No. 3 posted 5/19/17 **NEW DUE DATE**
Addendum No. 4 Posted 5/26/2017
Addendum No. 5 Posted 6/1/2017
Addendum No. 6 Posted 6/5/2017 **NEW DUE DATE**
Notice of Intent to Award Posted 6/21/17
 
 
Solicitation Name Capital Improvement Program (CIP) Planning and CIP Projects Financial Management Assessment Recommendations
Solicitation # RFP# 2017-05233-70 
Posting Date 4/24/2017 
Pre-Bid/Proposal Conference 5/5/2017 9:30 AM - 401 McIntire Road, Room 241, Charlottesville, VA 22902 
Due Date 5/23/2017 3:00 PM 
Addenda Addendum One posted 5/1/2017
Addendum Two posted 5/16/2017
Addendum Three posted 7/24/2017
Notice of Intent to Award posted 9/21/2017 
 
Solicitation Name Facilities Management - Facilities and Infrastructure Repair and Maintenance Services
Solicitation # RFP# 2017-05043-64 
Posting Date 4/7/2017 
Due Date 5/8/2017 3:00 PM 
Addenda Addendum 1 posted April 25, 2017
Addendum 2 posted April 28, 2017
Addendum 3 posted May 1, 2017 - Proposal Due Dated changed to May 8, 2017 by 3:00 p.m.
Addendum 4 posted May 3, 2017

Notice of Intent to Award Posted June 21, 2017 
Award Information    
 
Solicitation Name Jouett and Walton Learning Labs
Solicitation # IFB #2017-04253-46 
Posting Date 4/5/2017 
Pre-Bid/Proposal Conference 4/7/2017 10:00 AM - Jouett Middle School, 210 Lambs Lane, Charlottesville, VA 22901, Office Phone 434-975-9320. Site visits follow the meeting. Jouett at 11:00 a.m. and Walton at 1:00 p.m., 4217 Red Hill Road, Charlottesville, VA 22903 - Office Phone 434-977-5615. 
Due Date 4/25/2017 3:00 PM 
Addenda Addendum No. 1 Posted 4/17/2017. Pre-bid meeting sign-in sheet and minutes within Addendum No. 1.
Addendum No. 2 Posted 4/20/2017.
Notice of Intent to Award posted 4/27/2017.
 
 
Solicitation Name Courthouse Annex Restrooms Renovations
Solicitation # IFB #2017-04043-50 
Posting Date 4/5/2017 
Pre-Bid/Proposal Conference 4/12/2017 9:00 AM - Albemarle County General District Court, Tigner Conference Room, 2nd Floor, 410 East High Street, Charlottesville, VA 22902 
Due Date 4/27/2017 3:00 PM 
Addenda Pre-Bid Sign-In Sheet Posted 4/17/2017
Addendum No. 1 Posted 4/20/2017
Notice of Intent to Award posted 4/28/2017 
 
Solicitation Name ECC Propane Tank Replacement
Solicitation # 2017-04243-67 
Posting Date 4/4/2017 
Pre-Bid/Proposal Conference 4/13/2017 8:00 AM - ECC offices, 2306 Ivy Road, Charlottesville, VA 22903 
Due Date 4/24/2017 3:00 PM 
Addenda Addendum Number One posted 04/19/2017 
 
Solicitation Name High School Facilities Planning Study
Solicitation # RFP 2017-04243-54 
Posting Date 3/24/2017 
Pre-Bid/Proposal Conference 3/30/2017 2:00 PM - Albemarle COB, 401 McIntire Rd. Room 246, Charlottesville, VA 22902 
Due Date 4/24/2017 3:00 PM 
Addenda Addendum 1 posted 04/06/2017 - Proposal Due Date clarified
Addendum 2 posted 04/17/2017
Notice of Intent to Award posted 05/23/2017
  
 
Solicitation Name AHS Modernization - HVAC Upgrades
Solicitation # IFB 2017-04143-57 
Posting Date 3/24/2017 
Pre-Bid/Proposal Conference 3/28/2017 3:15 PM - Albemarle High School, 2775 Hydraulic Road, Charlottesville, VA 22901 
Due Date 4/14/2017 3:00 PM 
Addenda Addendum No. 1 posted 4/3/17. Pre-Bid Minutes/Sign-in posted within Addendum No. 1.
Addendum No. 2 posted 4/7/17.
Notice of Intent to Award Posted 4/17/2017. 
 
Solicitation Name Partial Roof Replacements-AHS/Broadus Wood ES/Brownsville ES
Solicitation # IFB #2017-04183-61 
Posting Date 3/23/2017 
Pre-Bid/Proposal Conference 3/31/2017 9:00 AM - Begins at Broadus Wood Elementary School, 185 Buck Mountain Road, Earlysville, VA 22936 
Due Date 4/18/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/30/17
Pre-Bid Minutes/Sign-in posted 3/31/17
Addendum No. 2 posted 4/4/17
Addendum No. 3 posted 4/12/17
Notice of Intent to Award Issued 4/21/17 
 
Solicitation Name Burley Middle School Partial Roof Replacement
Solicitation # IFB #2017-04203-62 
Posting Date 3/23/2017 
Pre-Bid/Proposal Conference 3/31/2017 11:30 AM - Burley Middle School, 901 Rose Hill Drive, Charlottesville, VA 22903 
Due Date 4/25/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/30/17
Pre-Bid Minutes/Sign-in posted 3/31/17
Addendum No. 2 posted 4/4/17
Addendum No. 3 posted 4/15/17
Addendum No. 4 posted 4/20/17 with REVISED BID FORM
NEW BID DATE 4/25/17 @ 3:00PM 
Award Information Notice of Intent to Award posted 4/26/17
 
Solicitation Name Clerk of the Works Services
Solicitation # RFP # 2017-04043-51 
Posting Date 3/14/2017 
Pre-Bid/Proposal Conference 3/17/2017 10:30 AM - COB McIntire; Room 246 
Due Date 4/4/2017 3:00 PM 
Addenda Woodbrook Elementary School Conceptual Plan posted 3/23/2017
Addendum One posted 3/23/2017
Notice of Intent to Award Posted 5/10/2017 
 
Solicitation Name Facilities Management - Preventative Maintenance
Solicitation # RFP #2017-03153-45 
Posting Date 2/17/2017 
Pre-Bid/Proposal Conference 2/28/2017 2:00 PM - 401 McIntire Road, Charlottesville, VA. Room 241 
Due Date 3/15/2017 3:00 PM 
Addenda Addendum Number One posted 03/02/2017
Addendum Number Two posted 03/10/2017
Addendum Number Three posted 03/22/2017
Addendum Number Four posted 03/24/2017
Addendum Number Five posted 03/28/2017-
Due Date Changed to April 03, 2017 by 3:00 p.m.  
Award Information Notice of Intent to Award issued 06/01/2017
 
Solicitation Name Real Estate Development Advisory Services
Solicitation # RFP# 2017-03023-29 
Posting Date 2/2/2017 
Pre-Bid/Proposal Conference 2/9/2017 10:00 AM - 401 McIntire Rd., Room 241, Charlottesville, VA 22902 
Due Date 3/2/2017 3:00 PM 
Addenda Addendum One posted on 2/7/2017
Addendum Two posted on 2/27/2017
Addendum Three posted on 3/2/2017
Notice of Intent to Award posted on 4/10/2017 - Stantec  
 
Solicitation Name Standby Electrical Generator Systems - Replace
Solicitation # RFP# 2017-03013-38 
Posting Date 1/30/2017 
Pre-Bid/Proposal Conference 2/14/2017 8:00 AM - ECC offices, 2306 Ivy Road, Charlottesville, VA 22903 
Due Date 3/1/2017 3:00 PM 
Addenda Addendum One posted 2/24/2017 
 
Solicitation Name Bucks Elbow Mountain Tower Replacement
Solicitation # IFB# 2017-03023-36 
Posting Date 1/30/2017 
Pre-Bid/Proposal Conference 2/9/2017 9:00 AM - ECC offices, 2306 Ivy Road, Charlottesville, VA 22903 
Due Date 3/2/2017 3:00 PM 
Addenda Addendum One posted 2/22/2017 - Bid date postponed
Addendum Two Posted 3/13/2017 - Bid date postponed

Addendum Three Posted 3/22/2017 - Bid date postponed
Addendum Four Posted 4/5/2017 - Includes revised drawings and Geotechnical Engineering Report
Notice of Intent to Award posted 4/18/2017
 
 
Solicitation Name Radio Communications System
Solicitation # RFP# 2017-10133-14 
Posting Date 8/17/2016 
Pre-Bid/Proposal Conference 8/31/2016 10:00 AM - 401 McIntire Road, Rm. 235, Charlottesville, VA 22902 
Due Date 10/13/2016 3:00 PM 
Addenda Solicitation Spreadsheets Added 8/26/2016
City and County Location Files Added 8/29/2016
Addendum No. 1 posted 8/29/2016
.prj files added 9/02/2016
Addendum No. 2 posted 9/19/2016
New folder of Shape Files added 9/21/2016
Addendum No. 3 posted 9/28/2016
Addendum No. 4 posted 10/20/2016
Addendum No. 5 posted 11/02/2016
Notice of Intent to Award Posted 2/24/2017 
 
Solicitation Name MTSS Software
Solicitation # 2017-06263-08 
Posting Date  
Due Date 10/19/2017 4:05 PM 
Addenda  Notice of Intent to Award posted 10/19/17 
 
Solicitation Name RFP 2018-10183-18 Technology Use Assessment
Solicitation # RFP 2018-10183-18 
Posting Date  
Due Date 10/18/2017 3:00 PM 
Addenda  Addendum No. 1 Addendum No. 2 
 
Procurement information files are in Adobe Acrobat format. Get the free Adobe Reader here.

 
Highlights
 
 
 
Contact the Department
Purchasing
401 McIntire Road
Room 248
Charlottesville, VA 22902
434-296-5854
FAX: 434-972-4006
Email the Department