Purchasing  |  Current Solicitations
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 CURRENT SOLICITATIONS

All bids and proposals are due in the Purchasing Office, 401 McIntire Road, Suite 248, Charlottesville, Virginia 22902 until, but no later than the time and date listed within the solicitation documents.  In the event that the County of Albemarle government offices are closed due to inclement weather and/or emergency situations at the time set aside for a pre-bid/pre-proposal meeting and/or the published bid opening or receipt of proposals, they will default to the next open business day at the same time.

Solicitations are provided online in PDF format for viewing and download.  Bidders/Offerors may click on the solicitation number to obtain a copy.  For questions on a specific solicitation, please call (434) 296-5854 and ask to speak with the buyer listed within the solicitation.

DISCLAIMER:  Information obtained on this website are provided solely as a convenience to potential bidders and offerors, and such bidders or offerors assume all risks associated with using this site.  Additionally, by downloading the solicitations contained herein you hereby agree not to alter the contents of the document in any way.  Electronic responses will not be accepted for IFBs and RFPs.  Further, by downloading the solicitation documents from this site, you agree that you are responsible for obtaining any addenda that may be issued thereafter.

The County of Albemarle encourages vendors to become a registered vendor for the County.  Registration can be accessed at http://bso.albemarle.org/bso/.  Vendors must be registered prior to the award of a contract and/or a purchase order being issued.

Open Procurements
Solicitation Name Albemarle High School Science Classroom 246
Solicitation # IFB 2019-05143-94 
Posting Date 4/23/2019 
Pre-Bid/Proposal Conference 4/30/2019 12:00 PM - Albemarle High School 
Due Date 5/14/2019 3:00 PM 
 
Solicitation Name Sole Source Award
Solicitation # Award Advanced Energy 
Posting Date 4/19/2019 
Due Date 4/29/2019 3:00 PM 
 
Solicitation Name UPS Equipment & Maintenance
Solicitation # IFB# 2019-04293-97 
Posting Date 4/18/2019 
Due Date 4/29/2019 3:00 PM 
 
Solicitation Name Sole Source Award
Solicitation # Paramount Theater 
Posting Date 4/18/2019 
Due Date 4/28/2019 3:00 PM 
 
Solicitation Name Grease Trap Maintenance Services
Solicitation # RFQ 2019-05083-82 
Posting Date 4/16/2019 
Due Date 5/8/2019 3:00 PM 
 
Solicitation Name Sole Source Award
Solicitation # WorldStrides 
Posting Date 4/11/2019 
Due Date 4/22/2019 3:00 PM 
 
Solicitation Name Flooring, painting, Acoustical, Ceiling and Sound Panel
Solicitation # IFB 2019-04253-76 
Posting Date 4/10/2019 
Pre-Bid/Proposal Conference 4/17/2019 2:00 PM 
Due Date 4/25/2019 3:00 PM 
Addenda Addendum One- Posted 4/18/ 2019 
 
Solicitation Name Albemarle HS and Western Albemarle HS Gym Renovations.pdf
Solicitation # IFB 2019-04303-89 
Posting Date 4/9/2019 
Pre-Bid/Proposal Conference 4/17/2019 10:00 AM - Albemarle High School 
Due Date 4/30/2019 3:00 PM 
 
Solicitation Name Adobe Creative Cloud Enterprise Licensing
Solicitation # RFP 2019-05013-95 
Posting Date 4/3/2019 
Due Date 5/1/2019 3:00 PM 
 
Solicitation Name Casework Replacement Broadus Wood Elementary
Solicitation # IFB# 2019-04173-93 
Posting Date 3/29/2019 
Pre-Bid/Proposal Conference 4/4/2019 1:00 PM - Broadus Wood Elem. 185 Buck Mountain Rd. Charlottesville, Va 22936 
Due Date 4/17/2019 3:00 PM 
Addenda Addendum One-Posted April 1, 2019
Addendum Two-Posted April 11, 2019
Addendum Three-Posted April 15, 2019 
Award Information Notice of Intent to Award-Posted 04/19/2019
 
Solicitation Name Summer 2019 Roofing Projects
Solicitation # IFB# 2019-04192-91 
Posting Date 3/29/2019 
Pre-Bid/Proposal Conference 4/8/2019 9:00 AM - Stone Robinson ES-Burley MS 11:00AM-Albemarle HS 1:00PM 
Due Date 4/19/2019 2:00 PM 
Addenda Addendum One-Posted 04/11/2019
Addendum Two-Posted 04/13/2019
Addendum Three-Posted 04/15/2019


  
 
Solicitation Name Walnut Creek & Totier Creek Boat Docks
Solicitation # IFB# 2019-04193-64 
Posting Date 3/26/2019 
Pre-Bid/Proposal Conference 4/4/2019 11:00 AM - Walnut Creek 4250 Walnut Creek Park Road North Garden VA 22959 
Due Date 4/19/2019 3:00 PM 
Addenda Addendum One-Posted 04/11/2019 
Award Information Notice of Intent to Award-Posted 04/22/2019
 
Solicitation Name Algae Monitoring and Management for Chris Greene Lake
Solicitation # RFP 2019-04092-84 
Posting Date 3/25/2019 
Due Date 4/9/2019 2:00 PM 
Award Information Notice of Intent to Award Posted 4/16/2019
 
Solicitation Name Library Management System
Solicitation # RFP# 2019-04223-87 
Posting Date 3/22/2019 
Due Date 4/22/2019 3:00 PM 
Addenda Addendum One Posted-April 4, 2019
Addendum Two Posted-April 15, 2019 
 
Solicitation Name Asbestos Abatement Design
Solicitation # RFP# 2019-04103-72 
Posting Date 3/21/2019 
Due Date 4/10/2019 3:00 PM 
 
Solicitation Name Audio_Video Services
Solicitation # RFP 2019-04293-80 
Posting Date 3/15/2019 
Pre-Bid/Proposal Conference 4/9/2019 10:00 AM 
Due Date 4/29/2018 3:00 PM 
Addenda Addendum No. 1
Posted 3/22/2019

Addendum No. 2
Posted 4/16/2019   
 
Solicitation Name Albemarle HS Athletic Wing HVAC
Solicitation # IFB 2019-04043-81 
Posting Date 3/15/2019 
Pre-Bid/Proposal Conference 3/21/2019 11:00 AM - Albemarle High School 
Due Date 4/4/2019 3:00 PM 
Addenda Addendum No. 1 Posted 3/29/2019 
Award Information Notice of Intent to Award Posted 4/9/2019
 
Solicitation Name Sole Source Award
Solicitation # Pilgrim's Pride and Jennie O 
Posting Date 3/14/2019 
Due Date 3/24/2019 3:00 PM 
 
Solicitation Name Administration of Employee Assistance Program
Solicitation # RFP 2019-04043-52 
Posting Date 3/13/2019 
Pre-Bid/Proposal Conference 3/25/2019 10:30 AM - 401 McIntire Rd # 246 
Due Date 4/4/2019 3:00 PM 
Addenda Addendum One Posted- 3/22/2019
Addendum Two Posted - 3/29/2019 
 
Solicitation Name Building Namesake Biographical Research
Solicitation # RFQ 2019-03183-86 
Posting Date 3/13/2019 
Due Date 3/18/2019 3:00 PM 
 
Solicitation Name Insurance Broker/Agent Services
Solicitation # RFP#2019-04083-71 
Posting Date 3/8/2019 
Due Date 4/8/2019 3:00 PM 
 
Solicitation Name School Division Property and Casualty Insurance
Solicitation # RFP 2019-03292-65 
Posting Date 3/8/2019 
Due Date 4/23/2019 2:00 PM 
Addenda Addendum No. 1 Posted 3/8/2019:  Proposal Due Date Changed
Addendum No. 2 Posted 4/3/2019
Addendum No. 3 Posted 4/11/2019 
 
Solicitation Name Emergency Award-Lord & Company
Solicitation # Emergency Award-Lord & Company 
Posting Date 3/6/2019 
Due Date 3/6/2019 3:00 PM 
 
Solicitation Name Sole Source Award
Solicitation # CenturyLink.pdf 
Posting Date 3/5/2019 
Due Date 3/15/2019 3:00 PM 
 
Solicitation Name Brownsville ES RTU Replacement
Solicitation # IFB 2019-03262-74 
Posting Date 3/5/2019 
Pre-Bid/Proposal Conference 3/13/2019 2:00 PM - Brownsville Elementary School 
Due Date 3/26/2019 2:00 PM 
Addenda Addendum No. 1 Posted 3/21/2019 - Revised Bid Form 
Award Information Notice of Intent Posted 4/1/2019
 
Solicitation Name Restroom Finishes Upgrades
Solicitation # IFB 2019-03263-69 
Posting Date 3/5/2019 
Pre-Bid/Proposal Conference 3/12/2019 10:00 AM - Albemarle High School 
Due Date 3/26/2019 3:00 PM 
Addenda Addendum No. 1 Posted 3/21/2019 
Award Information Notice of Intent to Award Posted 4/4/2019
 
Solicitation Name 5th Street COB Ice Tank Removal
Solicitation # RFP# 2019-03223-57 
Posting Date 3/5/2019 
Pre-Bid/Proposal Conference 3/12/2019 10:30 AM - Albemarle County Fire Rescue 460 Stagecoach Road Charlottesville, VA 22902 
Due Date 3/22/2019 3:00 PM 
Addenda Addendum No. 1- Posted 3/6/2019 
 
Solicitation Name Kitchen HVAC Replacement Murray Elementary School &Stony Point Elementary School
Solicitation # IFB 2019-03213-77 
Posting Date 2/28/2019 
Pre-Bid/Proposal Conference Note: Two different pre-bid locations and times 
Due Date 3/21/2019 3:00 PM 
Addenda Addendum One- Posted 3/14/2019 
Award Information Notice of Intent to Award Posted-3/22/2019
 
Solicitation Name Walton Middle School Electrical Switchgear & Panels Replacement
Solicitation # IFB 2019-03182-54 
Posting Date 2/28/2019 
Pre-Bid/Proposal Conference 3/7/2019 10:00 AM - Walton Middle School 
Due Date 3/18/2019 2:00 PM 
Addenda Addendum One- Posted 3/11/2019
Addendum Two- Posted 3/13/2019 
Award Information Notice of Intent to Award- Posted 3/19/2019
 
Solicitation Name Video Assessment of Storm Sewer System
Solicitation # IFB 2019-03213-78 
Posting Date 2/27/2019 
Due Date 3/21/2018 3:00 PM 
Award Information Notice of Intent to Award
Posted 4/15/2019
 
Solicitation Name Preventative Maintenance & Repair Services for Custodial Equipment
Solicitation # IFB 2019-04033-79 
Posting Date 2/27/2019 
Due Date 4/3/2018 3:00 PM 
Award Information Notice of Intent to Award
Posted 4/10/2019
 
Solicitation Name Flex RN-Emergency
Solicitation # Flex RN_Emergency 
Posting Date 2/27/2019 
Due Date 2/27/2019 3:00 PM 
 
Solicitation Name Think_Positionality LLC
Solicitation # Sole_Source_Award 
Posting Date 2/26/2019 
Due Date 3/8/2018 3:00 PM 
 
Solicitation Name Albemarle Housing Improvement Authority (AHIP)
Solicitation # Sole Source Award 
Posting Date 2/22/2019 
Due Date 3/4/2019 3:00 PM 
 
Solicitation Name Habitat for Humanity Greater Charlottesville
Solicitation # Sole Source Award 
Posting Date 2/22/2019 
Due Date 3/4/2019 3:00 PM 
 
Solicitation Name SRI, LLC Emergency Award
Solicitation # SRI, LLC Emergency Award 
Posting Date 2/19/2019 
Due Date 2/19/2019 3:00 PM 
 
Solicitation Name ECC Radio Tower HVAC Maintenance and Repair
Solicitation # IFB 2019-03183-51 
Posting Date 2/14/2019 
Pre-Bid/Proposal Conference 3/4/2019 9:00 AM - Emergency Communications Center 
Due Date 3/18/2019 3:00 PM 
Addenda Addendum One- Posted 3/11/2019 
Award Information Notice of Intent to Award- Posted 3/20/2019
 
Solicitation Name Bridge Renovation at Lickinghole Creek
Solicitation # RFQ 2019-02252-75 
Posting Date 2/12/2019 
Due Date 2/25/2019 2:00 PM 
Addenda Addendum No. 1 Posted 2/22/2019 
Award Information Cancellation/No Award Posted 2/27/2019
 
Solicitation Name MEM Interiors, Inc.
Solicitation # Sole Source Award 
Posting Date 2/7/2019 
Pre-Bid/Proposal Conference Sole Source Award MEM Interiors 
Due Date 2/17/2019 3:00 PM 
 
Solicitation Name Western Albemarle High School Chiller Replacement
Solicitation # IFB 2019-02273-46 
Posting Date 2/5/2019 
Pre-Bid/Proposal Conference 2/12/2019 10:00 AM - Western Albemarle High School 
Due Date 2/27/2019 3:00 PM 
Addenda Addendum No. 1: Posted 2/6/2019
Addendum No. 2: Posted 2/20/2019 
Award Information Notice of Intent to Award Posted - 2/27/2019
 
Solicitation Name Financial Auditing Services
Solicitation # RFP 2019-02253-66 
Posting Date 2/4/2019 
Due Date 2/25/2019 3:00 PM 
Addenda Addendum No. 1- Posted 2/25/2019
Addendum No. 2- Posted 2/25/2019                   
Award Information NOIA-Posted 03/21/2019
 
Solicitation Name Cale Elementary School HVAC Replacement
Solicitation # IFB 2019-02253-67 
Posting Date 1/31/2019 
Pre-Bid/Proposal Conference 2/15/2019 12:30 PM - Cale ES 1757 Avon Street Extended, Charlottesville, VA. 22902 
Due Date 2/25/2019 3:00 PM 
Award Information Notice of Intent to Award- Posted 2/26/2019
 
Solicitation Name Monticello High School Water Heater and Boiler Replacement
Solicitation # IFB 2019-02282-59 
Posting Date 1/30/2019 
Pre-Bid/Proposal Conference 2/15/2019 11:30 AM - Monticello High School 
Due Date 2/28/2019 2:00 PM 
Addenda Addendum No. 1 Posted 2/22/2019 
Award Information Notice of Intent to Award Posted 3/6/2019
 
Solicitation Name Ivy Creek School Boiler Replacement.pdf
Solicitation # IFB 2019-02283-60 
Posting Date 1/30/2019 
Pre-Bid/Proposal Conference 2/15/2019 10:30 AM - Ivy Creek School 
Due Date 2/28/2019 3:00 PM 
Addenda Addendum No. 1 Posted 2/22/2019 
Award Information Notice of Intent to Award Posted 3/6/2019
 
Solicitation Name 5th Street COB UPS Replacement
Solicitation # IFB 2019-02263-61 
Posting Date 1/25/2019 
Pre-Bid/Proposal Conference 2/13/2019 1:00 PM - 5th Street County Building 
Due Date 2/26/2019 3:00 PM 
Award Information Notice of Intent to Award
Posted 3/14/2019
 
Solicitation Name Camp Albemarle
Solicitation # Sole Source Award 
Posting Date 1/23/2019 
Due Date 2/2/2019 3:00 PM 
 
Solicitation Name IT Online Technical Training
Solicitation # RFQ 2019-02013-62 
Posting Date 1/22/2019 
Due Date 2/1/2018 3:00 PM 
Addenda Addendum No. 1 Posted 1/24/2019 
Award Information Cancelled/No Award Posted 4/2/2019
 
Solicitation Name Vehicle Maintenance Facility Custodial Services
Solicitation # RFQ 2019-01303-55 
Posting Date 1/17/2019 
Pre-Bid/Proposal Conference 1/24/2019 8:30 AM - Vehicle Maintenance Facility, 110 Lambs Lane, Charlottesville, VA 22901. 
Due Date 1/30/2019 3:00 PM 
Addenda Addendum No. 1
Posted 1/24/2019 
Award Information Notice of Intent to Award
Posted 2/1/2019
 
Solicitation Name Mint Springs Valley Park Maintenance Facility Project
Solicitation # IFB 2019-02073-53 
Posting Date 1/15/2019 
Pre-Bid/Proposal Conference 1/23/2019 10:00 AM - 6659 Mint Springs Park Road, Crozet, VA 22392 
Due Date 2/27/2019 3:00 PM 
Addenda Addendum No. 1-Posted 1/25/2019

Addendum No. 2-Posted 1/31/2019

Addendum No. 3-Posted 2/21/2019 
Award Information Cancelled. No Award
Posted 3/22/2019
 
Solicitation Name Department of Social Services Office Renovations
Solicitation # IFB 2019-01313-20 
Posting Date 1/9/2019 
Pre-Bid/Proposal Conference 1/16/2019 10:00 AM 
Due Date 1/31/2019 3:00 PM 
Award Information Notice of Intent to Award Posted: 2/1/2019
 
Solicitation Name NIFI Greenbrier Pedestrian Improvements Project
Solicitation # IFB# 2019-01303-49 
Posting Date 1/8/2019 
Pre-Bid/Proposal Conference 1/16/2019 10:00 AM - Greenbrier Drive at Intersection of Rio Road 
Due Date 1/30/2019 3:00 PM 
Addenda Addendum No. 1
Posted 1/18/2019

Addendum No. 2
Posted 1/25/2019 
Award Information Notice of Intent to Award-Posted 02/27/2019
 
Solicitation Name Mowing Services
Solicitation # IFB# 2019-02133-48 
Posting Date 1/8/2019 
Pre-Bid/Proposal Conference 1/17/2019 10:00 AM - County of Albemarle 401 McIntire Rd RM 235 
Due Date 2/13/2019 3:00 PM 
Addenda Addendum One-Posted February 8, 2019 
Award Information Notice of Intent to Award-Posted 04/02/2019
 
Solicitation Name High Speed Connectivity and Cabling Services
Solicitation # RFP# 2019-02123-45 
Posting Date 12/21/2018 
Due Date 2/12/2019 3:00 PM 
Addenda Addendum No. 1 Posted 1/16/2019
Addendum No. 2 Posted 2/6/2019 
Award Information Notice of Intent to Award Posted 3/14/2019
 
Solicitation Name Term Contract for Architectural/Engineering (A/E) Services
Solicitation # RFP#2019-01223-47 
Posting Date 12/20/2018 
Due Date 1/22/2019 3:00 PM 
Addenda Addendum One-Posted January 15, 2019 
Award Information NOIA- Posted 3/1/2019 (A/E)
NOIA- Posted 3/4/2019 (MEP)
NOIA- Posted 3/4/2019 (Structural)
 
 
Solicitation Name Dorrier and Simpson Tennis Courts
Solicitation # IFB 2019-01153-33 
Posting Date 12/12/2018 
Pre-Bid/Proposal Conference 12/19/2018 10:00 AM - 401 McIntire Rd, Room 246, Charlottesville, VA 22902 
Due Date 1/15/2019 3:00 PM 
Addenda Addendum No. 1
Posted 1/3/2019 
Award Information Notice of Intent to Award- Posted 3/12/2019
 
Solicitation Name Internet Services
Solicitation # RFP 2019-02073-43 
Posting Date 12/10/2018 
Due Date 2/7/2019 3:00 PM 
Award Information Notice of Intent to Award- Posted 3/1/2019
 
Solicitation Name Communications & Public Engagement with Support for the Strategic Communications Plan Process
Solicitation # RFQ 2019-12143-44 
Posting Date 12/5/2018 
Due Date 12/14/2018 3:00 PM 
Award Information Notice of Intent to Award
Posted 12/21/2018
 
Solicitation Name Student Anonymous Reporting System
Solicitation # RFP 2019-01113-42 
Posting Date 12/4/2018 
Due Date 1/17/2019 3:00 PM 
Addenda Addendum No. 1
Posted 12/11/2018

Addendum No. 2
Posted 12/13/2018

Addendum No. 3
Posted 12/21/2018

Addendum No. 4
Posted 1/9/2019 
Award Information Notice of Intent to Award
Posted 3/1/2019
 
Solicitation Name Charlottesville Albemarle Convention & Visitors Bureau Consulting Services
Solicitation # RFP 2019-12283-38 
Posting Date 11/27/2018 
Pre-Bid/Proposal Conference 12/11/2018 1:00 PM - 401 McIntire Rd, Room 246, Charlottesville, VA 22902 
Due Date 12/28/2018 3:00 PM 
Addenda Addendum No. 1
Posted 12/13/2018

Addendum No. 2
Posted 12/18/2018 
Award Information Notice of Intent to Award
Posted 3/19/2019
 
Solicitation Name Professional Architectural and Engineering Services
Solicitation # RFP 2019-11013-32 
Posting Date 10/9/2018 
Due Date 11/1/2018 3:00 PM 
Award Information Scottsville Addition - Notice of Intent to Award
Posted 2/27/2019   High School Center - Notice of Intent to Award
Posted 3/14/2019
 
Solicitation Name Learning Management System
Solicitation # RFP 2019-10153-23 
Posting Date 9/17/2018 
Due Date 10/15/2018 3:00 PM 
Addenda Addendum No. 1 Posted 9/21/2018
Addendum No. 2 Posted 9/28/2018
Addendum No. 3 Posted 10/8/2018
  
Award Information Notice of Intent to Award Posted 1/15/2019
 
Procurement information files are in Adobe Acrobat format. Get the free Adobe Reader here.

 
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Contact the Department
Purchasing
401 McIntire Road
Room 248
Charlottesville, VA 22902
434-296-5854
FAX: 434-972-4006
Email the Department