Purchasing  |  Current Solicitations
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 CURRENT SOLICITATIONS

All bids and proposals are due in the Purchasing Office, 401 McIntire Road, Suite 248, Charlottesville, Virginia 22902 until, but no later than the time and date listed within the solicitation documents.  In the event that the County of Albemarle government offices are closed due to inclement weather and/or emergency situations at the time set aside for a pre-bid/pre-proposal meeting and/or the published bid opening or receipt of proposals, they will default to the next open business day at the same time.

Solicitations are provided online in PDF format for viewing and download.  Bidders/Offerors may click on the solicitation number to obtain a copy.  For questions on a specific solicitation, please call (434) 296-5854 and ask to speak with the buyer listed within the solicitation.

DISCLAIMER:  Information obtained on this website are provided solely as a convenience to potential bidders and offerors, and such bidders or offerors assume all risks associated with using this site.  Additionally, by downloading the solicitations contained herein you hereby agree not to alter the contents of the document in any way.  Electronic responses will not be accepted for IFBs and RFPs.  Further, by downloading the solicitation documents from this site, you agree that you are responsible for obtaining any addenda that may be issued thereafter.

The County of Albemarle encourages vendors to become a registered vendor for the County.  Registration can be accessed at http://bso.albemarle.org/bso/.  Vendors must be registered prior to the award of a contract and/or a purchase order being issued.


Open Procurements
Solicitation Name Yancey Elem. School Restroom Renovations
Solicitation # IFB #2017-05173-68 
Posting Date 4/25/2017 
Pre-Bid/Proposal Conference 5/3/2017 2:45 PM - Yancey Elem. School, 7625 Porters Road, Esmont, VA 
Due Date 5/17/2015 3:00 PM 
 
Solicitation Name Capital Improvement Program (CIP) Planning and CIP Projects Financial Management Assessment Recommendations
Solicitation # RFP# 2017-05233-70 
Posting Date 4/24/2017 
Pre-Bid/Proposal Conference 5/5/2017 9:30 AM - 401 McIntire Road, Room 241, Charlottesville, VA 22902 
Due Date 5/23/2017 3:00 PM 
 
Solicitation Name Notice of Sole Source Award
Solicitation # Career and Technical Education Consortium of States, Inc. 
Posting Date 4/21/2017 
Due Date 5/1/2017 3:00 PM 
 
Solicitation Name Notice of Emergency Award of Contract
Solicitation # Foster Fuels 
Posting Date 4/20/2017 
Due Date 4/30/2017 3:00 PM 
 
Solicitation Name Sole Source to Johnson Controls
Solicitation # Award Notice 
Posting Date 4/19/2017 
Due Date 4/19/2017 3:00 PM 
 
Solicitation Name Sole Source Award ST Math
Solicitation # Award Notice 
Posting Date 4/11/2017 
Due Date 4/21/2017 3:00 PM 
 
Solicitation Name Woodbrook Elementary School Addition & Modernization (Bids from Pre-Qualified Contractors ONLY)
Solicitation # IFB #2017-04283-40 
Posting Date 4/7/2017 
Pre-Bid/Proposal Conference 4/17/2017 2:45 PM - Woodbrook Elementary School, 100 Woodbrook Road, Charlottesville, VA 22902 
Due Date 5/4/2017 3:00 PM 
Addenda Notice of Contractor Prequalification posted 3/16/17
Pre-Bid Agenda and Sign-in Sheet posted 4/18/17 

Addendum No. 1 posted 4/20/17
Addendum No. 2 posted 4/25/17
 
 
Solicitation Name Facilities Management - Facilities and Infrastructure Repair and Maintenance Services
Solicitation # RFP# 2017-05043-64 
Posting Date 4/7/2017 
Due Date 5/4/2017 3:00 PM 
Addenda Addendum 1 posted April 25, 2017 
 
Solicitation Name Hydraulic Road and Barracks Road Sidewalks Improvement Project
Solicitation # IFB #2017-05093-66 
Posting Date 4/7/2017 
Pre-Bid/Proposal Conference 4/21/2017 1:00 PM - 401 McIntire Road, Charlottesville, VA 22902 Room. 241 
Due Date 5/9/2017 3:00 PM 
Addenda Addendum Number One posted 04/17/2017
Pre-Bid Minutes and Pre-Bid Sign-In Sheet posted 04/25/2017 
 
Solicitation Name Jouett and Walton Learning Labs
Solicitation # IFB #2017-04253-46 
Posting Date 4/5/2017 
Pre-Bid/Proposal Conference 4/7/2017 10:00 AM - Jouett Middle School, 210 Lambs Lane, Charlottesville, VA 22901, Office Phone 434-975-9320. Site visits follow the meeting. Jouett at 11:00 a.m. and Walton at 1:00 p.m., 4217 Red Hill Road, Charlottesville, VA 22903 - Office Phone 434-977-5615. 
Due Date 4/25/2017 3:00 PM 
Addenda Addendum No. 1 Posted 4/17/2017. Pre-bid meeting sign-in sheet and minutes within Addendum No. 1.
Addendum No. 2 Posted 4/20/2017.
Notice of Intent to Award posted 4/27/2017.
 
 
Solicitation Name Courthouse Annex Restrooms Renovations
Solicitation # IFB #2017-04043-50 
Posting Date 4/5/2017 
Pre-Bid/Proposal Conference 4/12/2017 9:00 AM - Albemarle County General District Court, Tigner Conference Room, 2nd Floor, 410 East High Street, Charlottesville, VA 22902 
Due Date 4/27/2017 3:00 PM 
Addenda Pre-Bid Sign-In Sheet Posted 4/17/2017
Addendum No. 1 Posted 4/20/2017. 
 
Solicitation Name ECC Propane Tank Replacement
Solicitation # 2017-04243-67 
Posting Date 4/4/2017 
Pre-Bid/Proposal Conference 4/13/2017 8:00 AM - ECC offices, 2306 Ivy Road, Charlottesville, VA 22903 
Due Date 4/24/2017 3:00 PM 
Addenda Addendum Number One posted 04/19/2017 
 
Solicitation Name Western Albemarle High School Renovations
Solicitation # IFB #2017-04273-59 
Posting Date 4/4/2017 
Pre-Bid/Proposal Conference 4/10/2017 11:00 AM - Western Albemarle High School 
Due Date 4/27/2017 3:00 PM 
Addenda Pre-Bid Minutes and Pre-Bid Sign in Sheet posted 04/10/2017
Addendum Number One posted 04/21/2017 
 
Solicitation Name Scottsville Elementary Security Addition and Media Center Renovation
Solicitation # IFB #2017-04263-49 
Posting Date 4/4/2017 
Pre-Bid/Proposal Conference 4/7/2017 10:00 AM - Jouett Middle School, 210 Lambs Lane, Charlottesville, VA 22901. Site visit at 2:30 p.m. at Scottsville Elementary, 7868 Scottsville Road, Scottsville, VA 24590 
Due Date 4/26/2017 3:00 PM 
Addenda Addendum No. 1 Posted 4/14/2017
Pre-bid Sign-In Sheet Posted 4/18/2017
Addendum No. 2 Posted 4/21/2017
Notice of Cancellation Posted 4/27/2017 
 
Solicitation Name Baker Butler Security Addition
Solicitation # IFB #2017-04283-58 
Posting Date 4/4/2017 
Pre-Bid/Proposal Conference 4/10/2017 3:00 PM - Baker Butler Elementary School, 2740 Proffit Road, Charlottesville, VA 
Due Date 4/28/2017 3:00 PM 
Addenda Pre-Bid Sign-in and Minutes posted 4/11/17
Addendum No. 1 posted 4/18/17
Addendum No. 2 posted 4/23/17 
 
Solicitation Name Scottsville Community Center ADA Compliance Upgrade
Solicitation # IFB #2017-04123-65 
Posting Date 3/30/2017 
Pre-Bid/Proposal Conference 4/6/2017 9:30 AM - Scottsville Community Center, 250 Page Street, Scottsville, VA 
Due Date 4/12/2017 3:00 PM 
Award Information Notice of Intent to Award posted 4/17/17
 
Solicitation Name High School Facilities Planning Study
Solicitation # RFP 2017-04243-54 
Posting Date 3/24/2017 
Pre-Bid/Proposal Conference 3/30/2017 2:00 PM - Albemarle COB, 401 McIntire Rd. Room 246, Charlottesville, VA 22902 
Due Date 4/24/2017 3:00 PM 
Addenda Addendum 1 posted 04/06/2017 - Proposal Due Date clarified
Addendum 2 posted 04/17/2017 
 
Solicitation Name AHS Modernization - HVAC Upgrades
Solicitation # IFB 2017-04143-57 
Posting Date 3/24/2017 
Pre-Bid/Proposal Conference 3/28/2017 3:15 PM - Albemarle High School, 2775 Hydraulic Road, Charlottesville, VA 22901 
Due Date 4/14/2017 3:00 PM 
Addenda Addendum No. 1 posted 4/3/17. Pre-Bid Minutes/Sign-in posted within Addendum No. 1.
Addendum No. 2 posted 4/7/17.
Notice of Intent to Award Posted 4/17/2017. 
 
Solicitation Name Partial Roof Replacements-AHS/Broadus Wood ES/Brownsville ES
Solicitation # IFB #2017-04183-61 
Posting Date 3/23/2017 
Pre-Bid/Proposal Conference 3/31/2017 9:00 AM - Begins at Broadus Wood Elementary School, 185 Buck Mountain Road, Earlysville, VA 22936 
Due Date 4/18/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/30/17
Pre-Bid Minutes/Sign-in posted 3/31/17
Addendum No. 2 posted 4/4/17
Addendum No. 3 posted 4/12/17
Notice of Intent to Award Issued 4/21/17 
 
Solicitation Name Burley Middle School Partial Roof Replacement
Solicitation # IFB #2017-04203-62 
Posting Date 3/23/2017 
Pre-Bid/Proposal Conference 3/31/2017 11:30 AM - Burley Middle School, 901 Rose Hill Drive, Charlottesville, VA 22903 
Due Date 4/25/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/30/17
Pre-Bid Minutes/Sign-in posted 3/31/17
Addendum No. 2 posted 4/4/17
Addendum No. 3 posted 4/15/17
Addendum No. 4 posted 4/20/17 with REVISED BID FORM
NEW BID DATE 4/25/17 @ 3:00PM 
Award Information Notice of Intent to Award posted 4/26/17
 
Solicitation Name WAHS Wastewater Pump Station
Solicitation # IFB #2017-04193-56 
Posting Date 3/23/2017 
Pre-Bid/Proposal Conference 4/4/2017 2:00 PM - Western Albemarle High School, 5941 Rockfish Gap Turnpike, Crozet, VA 22932 
Due Date 4/19/2017 3:00 PM 
Addenda Pre-Bid Meeting Sign-In posted 4/4/17
Addendum No. 1 posted 4/12/17 
Award Information Notice of Intent to Award posted 4/25/17
 
Solicitation Name Data Connectivity and Cabling 2017
Solicitation # RFP #2017-04141-52 
Posting Date 3/21/2017 
Due Date 4/21/2017 1:00 PM 
Addenda REVISED RFP Document posted 3/21/17
Addendum No. 1 posted 3/23/17
NEW DUE DATE 4/21/17 
 
Solicitation Name Electrical Services
Solicitation # IFB #2017-04053-55 
Posting Date 3/21/2017 
Due Date 4/5/2017 3:00 PM 
Award Information Notice of Intent to Award issued 04/06/2017
 
Solicitation Name Firewall 2017
Solicitation # RFP #2017-04141-53 
Posting Date 3/16/2017 
Due Date 4/14/2017 1:00 PM 
Award Information Notice of Intent to Award posted 4/26/17
 
Solicitation Name Clerk of the Works Services
Solicitation # RFP # 2017-04043-51 
Posting Date 3/14/2017 
Pre-Bid/Proposal Conference 3/17/2017 10:30 AM - COB McIntire; Room 246 
Due Date 4/4/2017 3:00 PM 
Addenda Woodbrook Elementary School Conceptual Plan posted 3/23/2017
Addendum One posted 3/23/2017 
 
Solicitation Name Burley Middle School Chiller Project
Solicitation # IFB #2017-04063-44 
Posting Date 3/2/2017 
Pre-Bid/Proposal Conference 3/23/2017 1:00 PM - Burley Middle School, 901 Rose Hill Drive, Charlottesville, VA 22903 
Due Date 4/6/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/6/17
Pre-Bid Sign-In Sheet posted 3/24/17
Addendum No. 2 posted 3/31/17
Addendum No. 3 posted 4/1/17 
Award Information Notice of Intent to Award posted 4/11/17
 
Solicitation Name Murray High School Boiler Project
Solicitation # IFB #2017-04063-43 
Posting Date 3/2/2017 
Pre-Bid/Proposal Conference 3/23/2017 1:45 PM - Murray High School, 1200 Forest Street, Charlottesville, VA 22903 
Due Date 4/6/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/6/17
Pre-Bid Sign-In Sheet posted 3/24/17
Addendum No. 2 posted 3/31/17
Addendum No. 3 posted 4/1/17 
Award Information Notice of Intent to Award posted 4/11/17
 
Solicitation Name Brownsville Elem. School Electric Service Replacement
Solicitation # IFB #2017-04053-41 
Posting Date 3/2/2017 
Pre-Bid/Proposal Conference 3/22/2017 10:00 AM - Brownsville Elem. School, 5870 Rockfish Gap Turnpike, Crozet, VA 22932 
Due Date 4/5/2017 3:00 PM 
Addenda Pre-Bid Sign-In Sheet posted 3/23/17
Addendum No. 1 posted 3/27/17 
Award Information Notice of Intent to Award posted 4/11/17
 
Solicitation Name Kitchen HVAC Replacements-Cale Elem. & Henley Middle Schools
Solicitation # IFB #2017-04053-42 
Posting Date 3/2/2017 
Pre-Bid/Proposal Conference 3/22/2017 9:00 AM - Cale Elem. School, 1757 Avon Street Extended, Charlottesville, VA 22902 
Due Date 4/5/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/22/17
Pre-Bid Sign-In Sheets posted 3/23/17 
Award Information Notice of Intent to Award-Cale posted 4/11/17
Notice of Intent to Award-Henley posted 4/26/17
 
Solicitation Name On-Call Asbestos Abatement Services
Solicitation # IFB #2017-03163-47 
Posting Date 3/1/2017 
Pre-Bid/Proposal Conference 3/6/2017 1:00 PM - Building Services Department, 2751 Hydraulic Road, Charlottesville, VA 22901 
Due Date 3/27/2017 3:00 PM 
Addenda Addendum No. 1 posted 3/8/17 REVISED Bid Form
Pre-bid Sign-in Sheet posted 3/9/17
Addendum No. 2 posted 3/16/17 **NEW DUE DATE** 
Award Information Notice of Intent to Award posted 4/4/17
 
Solicitation Name Monticello High School Chiller Replacement
Solicitation # IFB #2017-03293-37 
Posting Date 2/22/2017 
Pre-Bid/Proposal Conference 3/16/2017 3:00 PM - Monticello High School, 1400 Independence Way, Charlottesville, VA 22902 
Due Date 3/29/2017 3:00 PM 
Addenda Addendum No. 1 posted 2/24/17 New Pre-Bid Date
Pre-Bid Sign-In Sheet posted 3/20/17
Addendum No. 2 posted 3/22/17
 
Award Information Notice of Intent to Award posted 4/4/17
 
Solicitation Name Facilities Management - Preventative Maintenance
Solicitation # RFP #2017-03153-45 
Posting Date 2/17/2017 
Pre-Bid/Proposal Conference 2/28/2017 2:00 PM - 401 McIntire Road, Charlottesville, VA. Room 241 
Due Date 3/15/2017 3:00 PM 
Addenda Addendum Number One posted 03/02/2017
Addendum Number Two posted 03/10/2017
Addendum Number Three posted 03/22/2017
Addendum Number Four posted 03/24/2017
Addendum Number Five posted 03/28/2017-
Due Date Changed to April 03, 2017 by 3:00 p.m.  
 
Solicitation Name Real Estate Development Advisory Services
Solicitation # RFP# 2017-03023-29 
Posting Date 2/2/2017 
Pre-Bid/Proposal Conference 2/9/2017 10:00 AM - 401 McIntire Rd., Room 241, Charlottesville, VA 22902 
Due Date 3/2/2017 3:00 PM 
Addenda Addendum One posted on 2/7/2017
Addendum Two posted on 2/27/2017
Addendum Three posted on 3/2/2017
Notice of Intent to Award posted on 4/10/2017 - Stantec  
 
Solicitation Name Standby Electrical Generator Systems - Replace
Solicitation # RFP# 2017-03013-38 
Posting Date 1/30/2017 
Pre-Bid/Proposal Conference 2/14/2017 8:00 AM - ECC offices, 2306 Ivy Road, Charlottesville, VA 22903 
Due Date 3/1/2017 3:00 PM 
Addenda Addendum One posted 2/24/2017 
 
Solicitation Name Bucks Elbow Mountain Tower Replacement
Solicitation # IFB# 2017-03023-36 
Posting Date 1/30/2017 
Pre-Bid/Proposal Conference 2/9/2017 9:00 AM - ECC offices, 2306 Ivy Road, Charlottesville, VA 22903 
Due Date 3/2/2017 3:00 PM 
Addenda Addendum One posted 2/22/2017 - Bid date postponed
Addendum Two Posted 3/13/2017 - Bid date postponed

Addendum Three Posted 3/22/2017 - Bid date postponed
Addendum Four Posted 4/5/2017 - Includes revised drawings and Geotechnical Engineering Report
Notice of Intent to Award posted 4/18/2017
 
 
Solicitation Name Executive Search Services
Solicitation # RFP# 2017-01313-30 
Posting Date 1/9/2017 
Due Date 1/31/2017 3:00 PM 
Addenda Notice of Intent to Award posted 2/28/2017 
 
Solicitation Name Term Contracts for Engineering: Civil, Landscape Architecture, Environmental Consulting
Solicitation # RFP #2017-01193-28 
Posting Date 12/22/2016 
Pre-Bid/Proposal Conference 1/4/2017 10:00 AM - Albemarle County Office Building, 401 McIntire Road, Room 241, Charlottesville, VA 
Due Date 1/19/2017 3:00 PM 
Addenda Addendum No. 1 posted 1/4/17
Addendum No. 2 posted 1/13/17 
Award Information Notice of Intent to Award posted 4/11/17
 
Solicitation Name Stormwater Utility Consulting Services
Solicitation # 2017-01173-27 
Posting Date 12/19/2016 
Due Date 1/17/2017 3:00 PM 
Addenda Addendum No. 1 Posted 1/12/17
Notice of Intent to Award Posted 3/30/17   
 
Solicitation Name Radio Communications System
Solicitation # RFP# 2017-10133-14 
Posting Date 8/17/2016 
Pre-Bid/Proposal Conference 8/31/2016 10:00 AM - 401 McIntire Road, Rm. 235, Charlottesville, VA 22902 
Due Date 10/13/2016 3:00 PM 
Addenda Solicitation Spreadsheets Added 8/26/2016
City and County Location Files Added 8/29/2016
Addendum No. 1 posted 8/29/2016
.prj files added 9/02/2016
Addendum No. 2 posted 9/19/2016
New folder of Shape Files added 9/21/2016
Addendum No. 3 posted 9/28/2016
Addendum No. 4 posted 10/20/2016
Addendum No. 5 posted 11/02/2016
Notice of Intent to Award Posted 2/24/2017 
 
Solicitation Name Engineering Design Services for Hollymead Dam Spillway
Solicitation # RFP #2016-06073-89 
Posting Date 5/12/2016 
Pre-Bid/Proposal Conference 5/25/2016 11:00 AM - 401 McIntire Rd. Charlottesville, VA 22902 
Due Date 6/7/2016 3:00 PM 
Addenda Addendum No. 1 posted 5/23/2016
  
Award Information Notice of Intent to Award issued 11/29/2016
 
Procurement information files are in Adobe Acrobat format. Get the free Adobe Reader here.

 
Highlights
 
 
 
Contact the Department
Purchasing
401 McIntire Road
Room 248
Charlottesville, VA 22902
434-296-5854
FAX: 434-972-4006
Email the Department