Questions Answers

How do I submit a comment to the Planning Commission before the meeting?

Send an email to the Planning Commission, Clerk. Please be sure to add the project name and number if you have it.  The Planning Commission, Clerk will share your email with the Commissioners.
How do I sign up to speak at the Planning Commission meeting? There will be a sign up sheet in Lane Auditorium by 5:30 pm the day of the meeting.  You are encouraged to send your comments in writing so that they can be shared with the Commissioners prior to the meeting. NOTE: The cut off to forward written comments to be review before the Planning Commission meeting will be five p.m. the day of the meeting. 

I am joining via Zoom Online.  How do I make a public comment on a matter not listed on the agenda?

Once you are in the meeting, the Commission Chair will announce prior to the public hearing starting if anyone wishes to speak on other matters not listed on the agenda. Use the raise hand feature to indicate you would like to speak and the Planning Commission, Clerk will call on you when it is your turn to speak. 
I am joining via Zoom Online, How do I make a public comment on an item listed on the agenda? Once you are in the meeting, the Commission Chair will announce after public hearing has taken place if anyone wishes to speak on the specific project being discussed listed on the agenda. Use the raise hand feature to indicate you would like to speak and the Planning Commission Clerk will call on you when it is your turn to speak. 
How do I join via phone?

If you have signed up in advance and told the Planning Commission, Clerk which number you will be calling from, your name will be called as it is listed in the speakers list.  NOTE: If you have not signed up in advance, dial *9 if you would like to speak on an item.  When it is your turn to speak, the Planning Commission, Clerk will announce you by the last 4 digits of your telephone number. Phones will be muted/unmuted by staff. When your phone has been unmuted, you will be verbally alerted by staff that you may begin to speak. At the end of the allotted speaking time, staff will ask you to end your comments. Click here for assistance joining a zoom meeting.
How do I listen to the Planning Commission meeting by phone?

When you dial the phone number, you will be asked to enter the Webinar ID followed by the pound sign (#).
 

What are the rules for speaking at Public Hearings?

 Speakers are limited to one appearance of three minutes per Public Hearing, unless otherwise decided by the Planning Commission. At the end of the three minutes, you will be asked to end your comments. If more than ten speakers are signed up to speak, the time allotted to speak may be reduced to two minutes. There is no limit on the number of speakers who may sign up to speak at a Public Hearing. The speaker may include a visual or audio presentation, provided that the presentation is received by the Planning Commission Clerk at least forty-eight hours before the public hearing begins. 

The Commission requests that speakers adhere to the following guidelines:

  • When called on to speak, state your name and magisterial district
  • Address comments directly to the Commission as a whole
  • If you have written statements, e-mail them to the Planning Commission Clerk.
  • If you exceed your allotted time, you will be asked to end your comments
  • If a speaker does not use all allocated time, the unused time may not be shared with another speaker
  • Back and forth debate is prohibited